Job Description

Bring innovation to life

The Facilities & Administration Associate supports the delivery of workplace operations and administrative services that enable a safe, efficient, and positive employee experience.

Reporting to the Workplace Experience Manager, the role executes day-to-day facilities, administration, vendor coordination, workplace safety, and compliance activities to ensure workplace readiness, operational excellence, and adherence to company standards.

Your role

Facilities Operations

• Oversee facility maintenance, workplace inspections, office moves, and asset management.

Administration & Office Services

• Manage office supplies, procurement requests, records, visitor management, and employee workplace access requirements.

Compliance & Regulatory Support

• Coordinate permits, licenses, regulatory compliance, audits, and related documentation.

Vendor Coordination

• Manage service providers, monitor performance, and ensure compliance with company standards.

Workplace Experience Support

• Support employee engagement programs, onboarding logistics, workplace feedback initiatives, and service requests.

Workplace Safety & Emergency Preparedness

• Conduct safety inspections, maintain emergency readiness, support OSH compliance, and assist in emergency drills.

Reporting & Documentation

• Prepare operational reports, maintain records, track service requests, and escalate workplace-related issues when needed.

Your profile

• Minimum of 2 years of experience in Facilities Management, Administration, Office Operations, Property Management, Workplace Experience or General Services.
• Experience in a multinational or corporate office environment is an advantage
• Should possess creative problem-solving skills, can multi-task, knows prioritization of tasks, resourceful, Adaptable, Flexible, tech-savvy, keen on details, has a high EQ (Emotional Quotient), understands proper etiquette, and has a high sense of integrity.
• Highly organized and pro-active in anticipating the needs of others.
• Sound decision-making skills.

What we offer

• A global, purpose-driven company with 3,700 employees.
• A culture of innovation and collaboration.
• Learning and development tailored to your growth.
• Attractive benefits.
• Hybrid setup.