Job Description

Level: Experienced
Job Location: COEUR D'ALENE CASINO RESORT & HOTEL - WORLEY, ID 83876
Position Type: Full TimeEducation
Level: High School
Salary Range: $18.00 - $18.00 Hourly

Job Shift: Day
Job Category: Admin - Clerical
SUMMARY:
The Facilities Administrative Assistant supports the Facilities Department by handling daily administrative tasks and helping keep building operations organized and running smoothly. This role requires strong organizational skills, attention to detail, and solid proficiency in Microsoft Office.
RESPONSIBILITIES:
• Provide administrative support to the Facilities team.
• Track and update maintenance requests and work orders.
• Schedule service appointments and coordinate with vendors.
• Maintain organized records, files, and facility documents.
• Prepare basic reports, spreadsheets, and correspondence using Microsoft Word, Excel, Outlook, and PowerPoint.
• Assist with tracking budgets, invoices, and expenses.
• Order and maintain facility and office supplies.
• Answer phone calls and respond to facility-related inquiries.
• Other projects and duties as assigned.
QUALIFICATIONS:
Educations/

Experience:
• High school diploma or equivalent required; Associate degree or certification in Business Administration, Facilities Management, or related field preferred.
• Minimum of 2–3 years of administrative experience, preferably within a facilities, property management, or operations environment.
Skills/Knowledge:
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), including strong Excel skills for tracking data, creating reports, and managing budgets.
• Exceptional organizational skills with the ability to prioritize tasks, manage multiple projects simultaneously, and maintain highly structured filing and documentation systems.
• Strong written and verbal communication skills.
• Excellent time management and attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Strong problem-solving skills and ability to anticipate administrative needs.
• Ability to work independently while also supporting a collaborative team environment.
• Experience with work order systems or facilities management software is a plus.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus.
This description has been designed to indicate the general nature and level of work performed by employees within this position.  The actual duties, responsibilities, and qualifications may vary based on assignment or group.
The Coeur d'Alene Casino Resort Hotel practices Indian Preference in hiring in the following order: 1. Coeur d’Alene Tribal Members, 2. Spouses and/or children of CDA Members, 3. Other enrolled members of Federally Recognized Tribes and 4. All other applicants.