Job Description

PENDLETON COUNTY SCHOOLS

Extra-Curricular Mentor/Transitional Trainers for Long-Term Substitutes

JOB DESCRIPTION

Position Title: Extra-Curricular Mentor/Transitional Trainer for Long-Term Substitute Teachers

Reports To: School Principal and/or Designee

Employment Status: Extra-Curricular Assignment

Compensation: $40.00 an hour and up to 3 hours per month

Work Schedule: Hours must occur outside the regular instructional workday. Documentation of mentoring activities is required and shall be submitted monthly to the principal or designated supervisor.

Position Purpose

The Extra-Curricular Transitional Trainer for Long-Term Substitutes will provide support and training to staff members who are new to a school or district role. Trainers will assist with onboarding by sharing essential knowledge of school and district policies, procedures, processes, and job responsibilities. All duties must be performed outside the trainers' contract hours and without interference with their primary responsibilities. Due to the nature of the role, trainers must also demonstrate a high level of professionalism and maintain confidentiality at all times.

The trainer serves as a resource person and coach, providing constructive feedback and support designed to improve instructional effectiveness, student engagement, and overall success within the school community.

Essential Duties and Responsibilities

Orientation and School Integration

• Assist long-term substitutes in becoming familiar with school and county expectations.
• Provide a school orientation including building procedures, staff introductions, schedules, and daily operations.
• Explain county and school policies, procedures, and reporting requirements.
• Assist substitutes in locating instructional materials, supplies, technology, and support personnel.
• Ensure understanding of emergency procedures, safety plans, and student supervision responsibilities.

Professional Support and Coaching

• Meet regularly with the assigned substitute outside the instructional day.
• Provide ongoing encouragement, motivation, and professional guidance.
• Model professionalism, effective communication, and ethical practices.
• Offer constructive feedback focused on continuous improvement.
• Help establish professional goals and monitor progress.

Instructional and Classroom Support

• Assist with lesson planning, differentiation, and student engagement techniques.
• Provide guidance regarding grading practices, attendance procedures, and recordkeeping.
• Assist substitutes in understanding student needs, including accommodations, modifications, and intervention requirements as appropriate.
• Discuss strategies for creating positive relationships with students and families.

Resources and Problem-Solving

• Identify instructional resources and professional learning opportunities.
• Help connect substitutes with appropriate county departments and school personnel.
• Assist with locating educational materials, technology tools, and curriculum resources.
• Provide support when challenges arise related to classroom management, student behavior, communication, or organizational issues.

Documentation and Compliance

• Maintain logs of mentoring activities.
• Document meeting dates, times, topics discussed, and action steps.
• Submit required documentation according to county procedures.
• Maintain confidentiality of student and personnel information.
• Follow all applicable county, state, and federal requirements.

Suggested Mentoring Topics

The trainer and mentee should address the following topics throughout the assignment:

Initial Orientation

• School mission, vision, and culture
• Staff handbook and county policies
• Daily schedules and routines
• Emergency and safety procedures
• Building access and security

Instruction and Assessment

• Benchmarking Schedules
• Data Analysis Discussion
• GSA/SAT Training, Prep, and administration of assessments

Communication

• Communicating with administrators
• Working with office staff and support personnel
• Parent communication expectations
• Professional email etiquette
• Collaboration with grade-level or department teams

Student Support

• MTSS processes
• Special education awareness
• 504 accommodations
• Attendance concerns
• Student wellness and support services

County Processes

• Attendance reporting
• Substitute responsibilities
• Technology systems
• Purchasing and supply procedures
• Required forms and documentation

Professional Growth

• Time management and organization
• Reflective practice
• Problem-solving strategies
• Professional expectations
• Continuous improvement planning

Documentation Requirements

The mentor shall maintain:

1. Monthly mentoring log.
2. Meeting agendas and discussion topics.
3. Evidence of completed mentoring activities.
4. Follow-up notes and action items.
5. End-of-assignment summary report.

Required documentation must be submitted to the school principal and retained according to county procedures.

Qualifications

• Valid West Virginia Professional Teaching Certificate.
• Minimum of three years of successful teaching experience preferred.
• Demonstrated knowledge of county policies and procedures.
• Strong communication, collaboration, and coaching skills.
• Ability to provide constructive feedback in a positive and professional manner.
• Ability to maintain confidentiality and professional relationships.

Performance Expectations

The mentor will:

• Demonstrate professionalism and leadership.
• Provide consistent and timely support.
• Assist in a supervisory role rather than evaluative role.
• Foster positive working relationships.
• Assist substitutes in becoming effective members of the school community.
• Maintain accurate and complete documentation.
• Support compliance with all West Virginia Board of Education requirements and county policies.
• Other duties assigned by Superintendent.