• Casual Opportunity – External Engagement Assistant
• Administrative and event support role based on-site (with some flexibility depending on business needs)
• HEO 5, Step 1, $63.90 per hour plus super
About the opportunity
We are seeking a proactive and highly organised External Engagement Assistant to provide a wide range of administrative and event support to the External Engagement team within the Business School. This role is integral in ensuring the smooth delivery of day-to-day operations, supporting key projects, and coordinating events and stakeholder engagement activities.
You will play a key role in managing administrative processes, coordinating meetings and events, processing invoices, and supporting project planning initiatives. This is a fast-paced and collaborative environment, ideal for someone who is process orientated, enjoys admin-focused work, thrives on organisation, and is confident engaging with both internal and external stakeholders.
Your key responsibilities will be to:
• provide high-quality day-to-day administrative support including calendar management, correspondence handling, and general coordination
• support the planning and delivery of events, including bookings, invitations, catering, and RSVP management
• process invoices and expenses using Concur and assist with financial administration activities
• maintain and update systems such as Salesforce, Asana, and shared databases, ensuring accurate record keeping and communication management
• assist with project planning, tracking timelines, preparing reports, and monitoring budgets
• build and maintain effective relationships with stakeholders and support communication across role-based accounts and external partners.
About You
• demonstrated experience in administrative support
• strong organisational and time management skills with the ability to manage multiple priorities
• experience with invoicing, purchasing, and systems such as Concur, Salesforce, Asana or similar platforms
• event coordination or event support experience (highly valued)
• excellent communication skills with confidence engaging with a range of stakeholders
• proactive approach with strong attention to detail and ability to use initiative.
Sponsorship / work rights for Australia
Please note: You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.
Pre-employment checks and declarations
Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
EEO statement
At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+ We welcome applications from candidates from all backgrounds.
We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion
How to apply
Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.
For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Leah Edwards, Recruitment Consultant Recruitment Operations, by email to leah.edwards@sydney.edu.au
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Applications Close
Wednesday 17 June 2026 11:59 PM
