Job Description
Role Summary
As part of the Logistics Operations team, IMEA, the Export Logistics Specialist will be accountable to work with Lubrizol’s
Intercompany planning teams, Procurement (for raw material imports) and external LSP’s (Logistics Service Providers) to
ensure timely delivery of inbound shipments and improve Lubrizol’s import logistics reliability. This function will lead the
logistics management for all imports, closely monitor demurrage and detention for all imports and seek opportunities for cost
improvements. This function as well will support regional projects across Business segments in function of existing and
future needs. Ensure safety, productivity, and compliance with international and regional regulations.
ROLE FOCUS : Safe, compliant, accurate, timely, and cost-effective export execution with proactive exception management.
Key Responsibilities
- Export Shipment Planning & Execution
- Plan and execute export shipments, including FCL, LCL, ISO tank, air freight, courier, and road movements, as applicable.
- Review shipment readiness, customer requirements, Incoterms, routing, mode, equipment, cut-off dates, vessel or flight
schedules, and delivery timelines before dispatch.
- Coordinate cargo pickup, vehicle placement, factory or warehouse dispatch, stuffing, sealing, port or airport movement,
and handover to the nominated logistics service provider.
- Monitor shipments from booking through final delivery and provide accurate status updates to relevant stakeholders.
- Proactively manage exceptions such as space constraints, rollover, delayed vehicle placement, port congestion, customs
holds, vessel changes, missed connections, and documentation gaps.
- Export Documentation
- Prepare, verify, and control export documentation, including commercial invoices, packing lists, shipping bills, bills of
lading, airway bills, certificates of origin, insurance certificates, inspection or fumigation certificates, declarations, and
customer-specific documents.
- Ensure document consistency across product description, quantity, weight, value, currency, HS code, country of origin,
shipping marks, Incoterms, consignee, notify party, port details, and regulatory declarations.
- Coordinate draft BL or AWB review and approval, amendments, surrender or telex release instructions, and timely
issuance of final transport documents.
- Maintain complete and traceable shipment files in accordance with document-retention and audit requirements.
- Customs & Trade Compliance
- Coordinate with customs brokers and freight forwarders for timely shipping bill filing, customs examination, Let Export
Order, and cargo release.
- Ensure adherence to applicable customs, DGFT, foreign-trade, dangerous-goods, sanctions, restricted-party, and
product-specific requirements in coordination with Trade Compliance.
- Validate HS classification, export scheme selection, licenses or authorizations, declarations, and supporting documents
before filing.
- Support export incentive and authorization processes, including RoDTEP, Duty Drawback, Advance Authorization, and
related tracking, reconciliation, and closure, where applicable.
Export Specialist | Job Description | Page 1
Lubrizol Confidential
IMEA SUPPLY CHAIN | LOGISTICS
- Coordinate resolution of customs queries, amendments, short shipment, shut-out, back-to-town, re-export, or post
shipment correction requirements.
- Escalate suspected compliance gaps, document discrepancies, restricted destinations, vessel or carrier concerns, and
approval dependencies before shipment movement.
- Freight, Booking & Carrier Coordination
- Obtain and validate bookings with approved freight forwarders, carriers, airlines, or shipping lines based on the agreed
routing and service requirement.
- Confirm equipment availability, free time, transit time, cut-offs, vessel or flight status, transshipment points, and
destination requirements.
- Coordinate with Procurement or Logistics Sourcing for rate alignment, routing-guide compliance, and service-provider
selection.
- Engage with carriers and forwarders to secure recovery plans during capacity constraints or schedule disruptions.
- Stakeholder & Customer Coordination
- Work closely with Customer Experience, Planning, Warehousing, Finance, Procurement, Trade Compliance, and business
teams to ensure shipment readiness and timely execution.
- Communicate with customers, intercompany locations, customs brokers, logistics service providers, and destination
agents on shipment documents, status, exceptions, and recovery actions.
- Ensure clear ownership, timely escalation, and closure of shipment-related action items.
- Maintain professional relationships with logistics service providers and support performance reviews and corrective
action follow-up.
- Reporting, Controls & Process Improvement
- Maintain daily shipment trackers and ensure timely, accurate receipt and review of DSRs from logistics service providers.
- Monitor KPIs such as on-time booking, documentation accuracy, customs-clearance cycle time, on-time dispatch,
schedule adherence, delivery performance, detention or demurrage, and invoice accuracy.
- Identify gaps in export workflows and implement controls to reduce lead time, documentation errors, operational
bottlenecks, and compliance risks.
- Support SOP updates, audits, root-cause analysis, corrective and preventive actions, system improvements, and regional
logistics projects.
- Apply continuous-improvement methods, including Kaizen or Lean principles, to improve shipment cycle time, reliability,
and compliance accuracy.
Requirements
Education & Certification
- Diploma or bachelor’s degree in supply chain, logistics, international trade, commerce, business administration, or a
related discipline.
- Certification in export-import management, customs, dangerous goods, or supply chain is an advantage.
Experience & Technical Skills
- Minimum 8-10 years of hands-on export logistics operations experience, preferably in chemical, industrial,
manufacturing, or regulated-product environments.
- Strong working knowledge of export procedures, customs documentation, Incoterms, shipping documentation, freight
operations, and international transportation.
- Practical understanding of shipping bills, BL or AWB processes, certificates of origin, export incentive schemes, and
customs-broker coordination.
- Ability to handle multiple urgent shipments and exceptions in a fast-paced environment with strong attention to detail,
prioritization, and follow-through.
- Proficiency in SAP and Microsoft Office tools, particularly Excel, Outlook, PowerPoint, and Teams.
- Strong written and verbal communication, analytical thinking, negotiation, problem-solving, and stakeholder
management skills.
