Job Description

The Experiential Program Coordinator, Gateway Career Center manages the operations, logistics, and data tracking that connect Lafayette College students with experiential learning and employment opportunities.

Reporting to the Associate Director, Employer Relations and Experiential Learning, the Experiential Program Coordinator manages day-to-day recruitment systems, executes major campus recruiting events, supports the development, administration, and execution of experiential learning programs, manages specialized experiential cohorts, and oversees the Federal Work Study (FWS) campus employment workflow.

Key Responsibilities

Experiential Learning Program Support

• Program Logistics & Delivery: Support the operational execution, cohort registration, and scheduling for high-impact external programs, including Training the Street and Podium.
• New Program Vetting: Review and research incoming proposals for new experiential learning opportunities and vendor partnerships to verify legitimacy, rigor, and strategic relevance to liberal arts student interests.
• Development Collaboration: Support the development of new experiential learning initiatives by collaborating with internal campus stakeholders, alumni, and external partners to establish program workflows and application timelines.
• Student Tracking & Reporting: Systematically track student application, completion, and performance data across all specialized experiential programs, updating tracking fields within Handshake and generating outcome summaries for leadership.
• Cohort Outreach: Coordinate marketing campaigns and informational outreach to students and staff to drive engagement, equity, and diverse participation in both new and existing experiential opportunities.

Recruiting Operations & Data Management

• Application & Data Integrity: Manage the student application process for positions posted in Handshake, ensuring the data integrity, completeness, and accuracy of required tracking fields.
• Employer Tracking & Reporting: Track all employer contacts, utilized services, and recruitment actions; systematically collect student performance and job-offer data to generate opportunity and outcomes reports for leadership.
• CRM Management: Maintain and monitor recruiting operational data and alumni, parent, and employer contact information utilizing Handshake and CRM system.
• Vetting & Curation: Review and research incoming employer inquiries, full-time positions, internships, and interview schedules within Handshake to verify validity, legitimacy, accuracy, and relevance to student interests.
• Communication: Frequently communicate with Associate Director and Sr. Associate Director regarding incoming employer and alumni inquiries and assign to team members for follow-up and relationship development based on industry areas of expertise.

Event & Career Fair Logistics

• Career Fair Coordination: Coordinate full career fair logistics under the direction of the Associate Director, Employer Relations and Experiential Learning: process registrations, track payments, issue confirmation emails, design table layouts, build student programs, and establish staff schedules.
• Campus Event Liaison: Serve as the central operational liaison with campus departments (Catering, Facilities, Public Safety) to coordinate room setups, food and beverage needs, and parking logistics for large-scale events.
• Recruitment Scheduling: Coordinate the primary calendar and schedule for all fall and spring on-campus and virtual recruiting cycles.
• Employer Information Sessions: Coordinate Employer Information Sessions, including room reservations, platform postings, marketing to students/staff, and arranging student event coverage.
• On-Campus Visit Logistics: Oversee the logistics of incoming recruiting visits, providing employers with candidate resumes, campus directions, and interview schedules, and greet employers upon arrival.
• Targeted Outreach: Collaborate with the Employer Relations team to generate career fair invitation lists (incorporating historical attendee lists) and align outreach to managed employer accounts.

Federal Work Study (FWS) Management

• Seasonal Outreach: Coordinate seasonal outreach per the FWS timeline to faculty, staff, and campus departments to collect and post Work Study/Campus Job Employment (CJE) vacancies into Handshake.
• Financial Aid Collaboration: Collaborate directly with the Financial Aid office to ensure accurate FWS information dissemination and timely outreach to students and supervisors.
• Campus Point of Contact: Act as the primary campus point of contact for questions, regularly communicating with campus supervisors regarding hiring policies and eligible students regarding application workflows.

Qualifications

Required Education & Experience

• Bachelor’s degree required.
• 1–3 years of professional experience in career services, student affairs, human resources, event coordination, or operations management.
• Proficiency with relational databases and tracking platforms, specifically Handshake and Customer Relationship Management (CRM) software.

Key Competencies

• Data Integrity & Analytics: Exceptional attention to detail with a proven ability to manage complex data entry, verification processes, and report generation.
• Logistical Excellence: Strong project management and event execution skills, with the ability to manage multiple moving timelines simultaneously.
• Relationship Management: Highly developed interpersonal skills to serve as a primary liaison between employers, internal campus departments (Catering, Facilities, Public Safety), and the Financial Aid office.
• Student-Centered Philosophy: Passion for supporting undergraduate students within a rigorous, highly selective liberal arts environment.

Application Instructions

Qualified Applicants please provide a cover letter, resume, and contact information for three references.

Equal Employment Opportunity Statement

Lafayette College does not discriminate, or permit discrimination, on the basis of race, color, national or ethnic origin, disability, religion, age, military or veteran status, sex, sexual orientation, gender identity or expression, marital or familial status, pregnancy, genetic information, or any other characteristic protected by law in any educational programs and activities it operates, including admissions or employment, as required by Title IX of the Educational Amendments of 1972 (which requires that the College not discriminate on the basis of sex); the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973 (which require that the College not discriminate on the basis of disability); Title VI of the Civil Rights Act of 1964 (which requires that the College not discriminate on the basis of race, color, or national origin); Title VII of the Civil Rights Act of 1964 (which requires that the College not discriminate in employment on the basis of race, color, religion, sex, or national origin); the Age Discrimination Act of 1975 (which requires that the College not discriminate on the basis of age); and other applicable laws and College policies. Individuals may report concerns or questions to the Director of Educational Equity/Title IX Coordinator. Copies of relevant policies and procedures can be found at https://sash.lafayette.edu/policies-laws/.