Job Description

Position Overview:

As the Expense Accounting Coordinator, you will be responsible for receiving all company invoices through multiple means which include but are not limited to mail, email, fax and interoffice mail. You will be responsible for entering invoices into our software-based approval process in a timely manner and high levels of accuracy. In addition to Corporate Expense maintenance you will be required to process our customer collections using excel and Microsoft Access.

Responsibilities:
• Auditing all vendor accounts, following up on any billing issues that may arise
• Data entry of invoices into company software programs
• Labeling invoices by vendor number accurately and reviewing check due all notes
• Reviewing vendor statements, following up on open invoices and credits
• Process and maintain all customer collections as a 3rd party
• Corresponding with customers and vendors regarding payment status or other concerns regarding their account
• Partnering with Expense team and other departments to resolve any expense – related issues
• Ensuring compliance with company expense policies and procedures
• Building and maintaining positive relationships with internal and external stakeholders
• Perform other duties as assigned by leadership
Environment:
• Warehouse Office – approx. 65F – 70F

Schedule:
• Monday – Friday
• Standard Business Hours

Compensation:
• $23.00 - $25.00

Experience:
• Preferred: Six Months (6 mo) – One (1) years’ experience in Accounting, bookkeeping or relevant field
• Preferred: High School Diploma or equivalent
• Preferred: Proficiency in office software such as Excel and Microsoft Office Suite etc.

Skills:
• Physical abilities: Ability to stand, walk and sit throughout your day; Walking on a variety of flooring such as carpet, concrete, tile etc.
• Strong communication Skills: Ability to communicate clearly and effectively with peers and leaders on a daily basis
• Organizational Skills: Ability to fulfill executive directions in a timely manner; ability to prioritize and meet deadlines
• Working in a team based environment: Working independently and as a team player
• Quality: Maintain integrity and high standards from all perspectives
• Safety Culture: Maintain and drive safety policies; driving for accountability of safe practices throughout shift