Job Description

Requisition ID: 98887

Job Category: Procurement; Project Management

Location: Shanghai, 31, China

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Our Project Delivery Group (PDG) is a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Role Title: Expeditor

Reports To: Expediting Lead

Work Location: Shanghai

1. Summary

The Expeditor, in close co-operation with the engineering team and other procurement teams, is essential for the delivery of project material/equipment including associated technical and commercial documentation in accordance with the schedule. The Expeditor ensures that all materials/equipment is released for delivery and handed over to logistics for delivery or delivered to the jobsite by the vendor in accordance with the provisions of the purchase order. The Expeditor possesses coordination skills with a familiarity of manufacturing processes and materials engineering and supply in the project and construction environment. Well developed planning skills and strong interpersonal skills is required to ensure that potential problems are anticipated, slippage or delays in deliveries prevented and that corrective measures are implemented pro-actively to ensure that risks with regard to schedule and cost are mitigated effectively.

2. Key Responsibilities

• Expedites technical and commercial documentation in accordance with the Vendor Data Schedule (VDS)
• Ensure that the data for reporting is complete and accurate
• Ensure, in co-operation with document control, that iPas DM and document portals are set up correctly to ensure smooth flow of documentation between the vendor and the project office
• Track and expedite documents coming in from vendors through the internal and client checking and approval processes and ensure timeous return to the vendor
• Ensure that final documentation is received and approved in accordance with the purchase order/contract requirements
• Expedites all project equipment/materials in accordance with the expediting plan
• Ensure that the data for reporting is complete and accurate
• Coordination of information relating to packing lists and delivery documentation including any documentation required for export purposes
• Ensure all relevant release documentation is issued as per the Project Execution Plan (PEP)
• Interface with client and project members regarding expediting issues
• Coordination and communication with vendor and internal disciplines using iPas MP or other forms of reporting to maintain project schedules and prevent any delays
• Monitor vendor engineering and manufacturing schedules to ensure schedule is maintained and pro-actively manage any possible delays
• Coordinates with QC to ensure the scheduled inspections are performed timely and NCR’s when produced are handled efficiently to avoid any delays to the schedule
• Handover to logistics to facilitate delivery as per the purchase order pending on Incoterms conditions specified in the purchase order.

3. Qualifications and Experience

Essential

• High degree of technical aptitude and familiarity with various materials, fabrication processes and supply items
• Ability to confirm that delivery dates of materials and supply items comply with all requirements
• Prior knowledge of preservation and packaging procedures to ensure that transported materials or items are free from damage and to ensure that materials or items to be shipped are marked, packaged and preserved in accordance with all requirements
• Knowledge of ISO 9000 and ISO 19011
• Multi-discipline knowledge/awareness
• Know and comply with all regulations and legislative requirements
• Proven track record in a similar position
• Excellent understanding of project execution, especially materials management and scheduling
• Fluent English skill both in written and oral.

Preferred

• Relevant technical qualification or trade qualification
• Appropriate tertiary qualification will be highly regarded.

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

As an accredited Employer of Choice for Gender Equality (WGEA) and Equal Opportunity Employer, we are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Within Australia, this includes supporting and encouraging a flexible workplace and a comprehensive benefit offering. If you have any special needs requirements, please discuss with us and we will do our utmost to accommodate your request.