Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration.

This is an expedited recruitment process, open for applications from internal and internal-equivalent candidates only.

Organizational Context and Scope

Established in 1951, IOM is the leading intergovernmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners.

Papua New Guinea is highly exposed to a range of natural hazards including earthquakes, volcanic eruptions, tsunamis, floods, landslides, and droughts, which frequently result in displacement and humanitarian needs. In addition, Papua New Guinea continues to face complex mobility dynamics linked to climate change, public health emergencies, conflict-induced displacement, and mixed migration movements.

IOM Papua New Guinea supports the Government of Papua New Guinea and affected communities through emergency preparedness, humanitarian response, displacement management, recovery programming, and resilience-building initiatives. This includes supporting disaster risk reduction, Camp Coordination and Camp Management (CCCM), displacement tracking, humanitarian coordination, shelter, non-food item assistance, protection mainstreaming, and durable solutions approaches.

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Programme Manager (Emergency and Post-Crisis), the Programme Officer (Emergency Preparedness and Response) will contribute to technical and administrative coordination for the implementation, monitoring, and reporting of emergency preparedness, response, and recovery activities in Papua New Guinea. The Programme Officer (Emergency Preparedness and Response) will assist with programme delivery, information management, coordination, and reporting activities in support of IOM humanitarian programming.

1. Assist in coordinating the implementation, monitoring, and reporting of emergency preparedness, response, and recovery activities.
2. Coordinate implementation of emergency response activities.
3. Participate in the development and update of contingency plans and preparedness tools.
4. Participate in assessments and field missions.
5. Maintain communication with government counterparts and stakeholders.
6. Participate in coordination meetings and working groups.
7. Participate in displacement management, shelter, Non-Food Items (NFIs), site management and recovery activities.
8. Participate in preparation of project proposals, budgets, and donor reports.
9. Track programme activities and support monitoring of expenditures.
10. Collect, compile, and analyse humanitarian information.
11. Coordinate field activities with staff, partners, and service providers.
12. Promote integration of protection, Accountability to Affected Populations (AAP), Protection from Sexual Exploitation and Abuse (PSEA), gender, and inclusion considerations.
13. Contribute to Standard Operating Procedures (SOPs), guidance, and training materials.
14. Coordinate planning and organization of capacity-building activities.
15. Undertake duty travel as required.
16. Draft reports, briefing notes, and programme documentation.
17. Contribute to donor reporting and project development efforts.
18. Maintain working relationships with partners and stakeholders.
19. Perform other duties as assigned.

Required Qualifications and Experience

Education

• Master’s Degree in International Relations, Humanitarian Affairs, Disaster Management, Development Studies, Political Science, Social Sciences, Public Administration, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in humanitarian response, disaster risk reduction, emergency preparedness, recovery programming, or displacement-related programming;
• Experience supporting emergency assessments, humanitarian operations, and programme implementation in complex operational environments;
• Experience liaising with government authorities, United Nations agencies, Non-Governmental Organizations (NGOs), donors, and community stakeholders;
• Experience in programme development, project management, donor reporting, monitoring, and evaluation;
• Experience working on disaster displacement, CCCM, shelter, protection, or related humanitarian sectors is an advantage;
• Experience working in emergency or hardship duty stations is desirable;
• Demonstrated experience integrating protection, AAP, PSEA, and gender considerations into humanitarian programming; and,
• Familiarity with financial management and programme budget monitoring.

Skills

• Demonstrated knowledge of humanitarian principles, international humanitarian architecture, and emergency response frameworks;
• Knowledge of disaster risk reduction, displacement management, and durable solutions approaches;
• Demonstrated project management, planning, and coordination skills;
• Excellent analytical, drafting, and report-writing skills;
• Ability to analyse humanitarian and displacement data, and translate findings into programmatic recommendations;
• Demonstrated interpersonal and stakeholder engagement skills;
• Ability to work effectively under pressure and manage competing priorities;
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint; and,
• Knowledge of Geographic Information System (GIS), data management platforms, and information management tools is an advantage.

Languages

For this position, fluency in English is required (oral and written).

Working knowledge of another official UN languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to all clearances, including medical and security, as well as accreditation, and any residency or visa requirements. Vacancies close at 23:59 local time in Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority and any forms of discrimination. IOM is committed to promote the protection and safeguarding of all children.

IOM conducts reference checks and background verification, including through system-wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.

IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM WAVE system (for internal candidates, link here). The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.