The Property Manager is responsible for the day-to-day management and administration of a homeowners association. This role serves as the primary liaison between the HOA Board, homeowners, vendors, and contractors, ensuring the community is maintained in accordance with governing documents, budgets, and applicable laws.

Key Responsibilities:

• 
  Oversee the daily operations of the association and common areas.
• 
  Conduct regular property inspections to identify maintenance and compliance issues.
• 
  Coordinate and monitor maintenance, repair, and improvement projects.
• 
  Ensure community standards are maintained according to HOA governing documents.
• 
  Attend and assist with Board meetings and annual membership meetings.
• 
  Prepare meeting agendas, management reports, and supporting documentation.
• 
  Implement Board decisions and policies.
• 
  Provide recommendations to the Board regarding community operations and improvements.
• 
  Assist in preparing and administering the annual operating budget.
• 
  Monitor expenses and ensure expenditures remain within approved budgets.
• 
  Review invoices and coordinate payment processing.
• 
  Support reserve planning and capital improvement projects.
• 
  Assist with assessment collection efforts and delinquency management.
• 
  Solicit bids and proposals from contractors and service providers.
• 
  Negotiate and administer vendor contracts.
• 
  Monitor vendor performance and ensure contract compliance.
• 
  Coordinate emergency services and repairs as needed.
• 
  Serve as the primary point of contact for homeowners and residents.
• 
  Respond to resident inquiries, complaints, and service requests in a timely manner.
• 
  Communicate community updates, rules, and important notices.
• 
  Facilitate conflict resolution between residents when appropriate.
• 
  Enforce HOA covenants, conditions, and restrictions (CC&Rs).
• 
  Issue violation notices and coordinate compliance efforts.
• 
  Maintain association records and documentation.
• 
  Ensure compliance with federal, state, and local regulations affecting community associations.
• 
  Maintain homeowner databases and association records.
• 
  Prepare correspondence, reports, and newsletters.
• 
  Manage insurance claims and incident reporting.
• 
  Coordinate move-ins, move-outs, and architectural review processes when applicable.