Responsibilities include, but are not limited
to:

• 
  Assist in the daily operation of the management office
  and administrative duties following established Association procedures and
  guidelines.
• 
  Ensure that the telephone is answered properly, and
  messages are handled courteously, accurately, and responded to in a timely
  manner.
• 
  Ensure that all e-mails are responded to appropriately
  and in a timely manner.
• 
  Ensure that all mail (i.e., FedEx, UPS, USPS) is picked
  up daily, in a timely manner.
• 
  Processes and distributes incoming and outgoing mail
  for the office and Association as well as Owners.
• 
  Perform administrative functions including but not
  limited to: record keeping, filing, mail collection and distribution, word
  processing, data entry, maintain and replenish office supplies and supply
  ordering for Maintenance and Housekeeping.
• 
  Responsible for making sure Owner/Resident information
  is kept up to date as well as other association databases.
• 
  Processes print jobs, scanning and faxing as general
  office support when needed.
• 
  Prepares and assists community manager with monthly
  board packages and meeting agenda notices and in-house mailings.
• 
  Coordinate and track important dates and meetings, such
  as turnover, annual, and budget meetings.
• 
  Provide and maintain maintenance requests (Work
  Orders).
• 
  Assist with producing minutes for Board Meetings.
• 
  Responsible for coding and entering all Invoices for
  the community.
• 
  Responsible to work closely with Committees and each
  Committee Chairperson.
• 
  Daily interaction and support for owners.
• 
  Must maintain and update community website according to
  FL Statutes.
• 
  Responsible to make sure that Vendor Packets are
  processed for all Vendors.
• 
  Monitoring of Vendor License and Insurance Expiration.
• 
  Special projects as instructed.
• 
  Professional communication skills (phone, interpersonal,
  written, verbal, etc.).
• 
  Professional customer service skills.
  Any other duties/tasks as directed by Property
  Manager or HOA Board