We are seeking an experienced bilingual (English/Spanish) Administrative Assistant for a luxury hi-rise property in Aventura.

• Answer telephones, screen or route calls, take messages
and as applicable.

• Responsible for all office filing and faxes. Responsible
incoming e-mails.

• Prepare all incoming work order requests using appropriate
association database and distribute accordingly.

• Schedule moves and events using appropriate association
database and scheduling policy. This includes but is not limited to: logging,
distributing, collecting funds and maintaining track records.

• Assure all association contact; telephone, email and
Mailing addresses are maintained current in the management database. Maintain unit
files.

• Prepare and distribute sales and lease packages. Perform
appropriate background checks with third party vendor. Responsible for
reviewing applications with prospects. Process application for committee to
Review and approve, collect required funds. Maintain file.

• Prepare and distribute architectural modification
applications. Responsible for reviewing applications with residents and
vendors, processing package for committee to review and approve as well as
collecting required funds. Maintain file.

• Assist with and or prepare outgoing correspondence
including but not limited to: association notices, meeting minutes, meeting
notices and violations.

• Assist property manager with association’s delinquency and
collection policies.

• Accept association’s accounts receivables, process
accordingly and send to MMI for posting.

• Responsible for common area inventory. Including but not
Limited to programing and de-programing access devices, issuing parking decals,
processing guest and rental parking per association policy, collecting funds
and maintaining track records.

• Maintain and organize all files of the Association.

• Responsible for knowledge of association rules &
regulations and policies.

• Assist manager with additional requested tasks.