Job Description

Executive Administrative Support

• Manage calendars for Managing Directors, including scheduling meetings, coordinating availability, and resolving calendar conflicts.
• Schedule and coordinate internal and external meetings, including preparing agendas, meeting materials, conference rooms, video links, and follow-up items as needed.
• Coordinate travel arrangements, including flights, hotels, transportation, itineraries, and related logistics.
• Prepare and submit expense reports accurately and timely, ensuring proper documentation and compliance with company policies.
• Assist with special projects, presentations, correspondence, and administrative tasks as assigned.
• Serve as a professional point of contact for internal and external stakeholders on behalf of company leadership.
• Handle confidential and sensitive information with professionalism and discretion.

Human Resources Support

• Provide administrative and generalist support to the HR Department across core HR functions.
• Assist with onboarding activities, including preparing new hire materials, coordinating schedules, supporting orientation, and ensuring completion of required documentation.
• Support recruitment activities, including posting positions, scheduling interviews, communicating with candidates, and maintaining applicant tracking information.
• Maintain employee records and HR files in accordance with company policy and applicable requirements.
• Assist with employee questions related to basic HR policies, benefits, timekeeping, payroll processes, and general employment information.
• Support HR communications, employee announcements, training coordination, and employee engagement activities.
• Assist with benefits administration tasks, including enrollment support, employee communication, and coordination with vendors as needed.
• Help track compliance-related documentation, training completion, and other HR deadlines.
• Provide support for performance management, employee relations documentation, and HR reporting as requested.
• Assist with planning and coordination of employee events, recognition programs, and company initiatives.

Qualifications

• Associate’s or bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Prior experience in an administrative, executive assistant, HR assistant, or HR coordinator role preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience with HRIS, applicant tracking systems, payroll systems, or expense reporting platforms preferred.
• Ability to work independently while also collaborating effectively with leadership, HR, and employees.
• Strong customer-service orientation and a positive, approachable demeanor.

Key Competencies

• Confidentiality and sound judgment
• Calendar and priority management
• Attention to detail
• Professional communication
• Follow-through and accountability
• Employee service mindset
• Adaptability and problem-solving
• Team collaboration
• Initiative and resourcefulness

Salary Range: $55,000 to $65,000