Job Description

Position: Executive & Training Support Assistant

Number of hours: 10-20 hrs/week
Schedule: TBD

Key Responsibilities

• Assist the CEO and CLO with day-to-day administrative tasks

• Manage calendars, schedule meetings, and coordinate appointments

• Handle email management, follow-ups, and correspondence

• Prepare reports, presentations, and internal documents

• Use AI tools to create proposals, training materials, and business documents

• Support content development for workshops, webinars, and learning programs

• Provide live support during webinars, workshops, and training sessions

• Assist with participant management, chat moderation, and technical coordination

• Be present on camera when required during sessions

• Coordinate pre- and post-training logistics

• Manage and update company pages on LinkedIn, Facebook, and Instagram

• Schedule posts, monitor engagement, and respond to inquiries

• Support branding and visibility efforts

• Assist in coordinating light business development activities

• Track leads, follow-ups, and client communications

• Support proposal preparation and client onboarding processes

Qualifications

• Proven experience in administrative, executive support, or similar roles

• Familiarity with AI tools (e.g., ChatGPT or similar platforms)

• Strong written and verbal communication skills

• Experience supporting webinars, training, or online events is an advantage

• Knowledge of the training or learning & development industry is highly preferred

• Proficient in social media management (LinkedIn, Facebook, Instagram)

• Highly organized, detail-oriented, and able to multitask