Job Description

Location: Sunshine Coast, QLD (Cooroy)

Employment Type: Part-Time (3-4 days per week)

About Us

McDermott Aviation is a global leader in helicopter operations, delivering aerial firefighting, emergency response, utility and aviation services across Australia and internationally. With one of the world's largest privately owned helicopter fleets, we are committed to safety, reliability and operational excellence. 

About the Role

We are seeking an organised and proactive Executive Support Officer to provide administrative, governance and project support to our Chief of Staff and Executive Team.

This is a varied role suited to someone who enjoys coordinating multiple priorities, maintaining high standards of accuracy and working across a range of business activities. Previous executive support experience is not essential; however, strong administration, coordination and professional writing skills are important.

Key Responsibilities

• Provide day-to-day administrative support to the Chief of Staff.
• Coordinate meetings, calendars and travel arrangements.
• Prepare agendas, reports, presentations and supporting documentation.
• Assist with Board and Executive meeting preparation, including meeting papers, minutes and action registers.
• Support company projects through action tracking, meeting coordination and reporting.
• Assist with conferences, events and stakeholder engagement activities.
• Maintain SharePoint sites, document libraries and business records.
• Support internal communications, newsletters and business documentation.
• Identify opportunities to improve administrative processes and systems.

About You

You will be a highly organised administrator who can manage competing priorities while maintaining attention to detail.

We would love to hear from candidates who have:

• 3+ years' experience in administration, business support, office coordination or similar roles.
• Excellent written communication and professional writing skills.
• Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint and Teams.
• Exceptional organisational and time management skills.
• The ability to work independently and exercise discretion when handling confidential information.
• A proactive approach and willingness to take ownership of tasks and follow them through to completion.

Desirable

• Experience supporting senior leaders or management teams.
• SharePoint experience.
• Experience coordinating meetings, projects, events or governance activities.
• Certificate IV or Diploma in Business Administration or related discipline.

Why Join McDermott Aviation?

• Diverse and interesting role supporting a dynamic leadership team.
• Opportunity to develop executive support and governance experience.
• Supportive team environment.
• Work for a company making a difference through aviation services across Australia and internationally.

To apply, please submit your resume and a cover letter outlining your experience and why you are interested in the role.