Job Description

About the role

The Executive Support Officer will have responsibility of providing high-level, confidential support to the Director of Allied Health (DAH) Services and Director of Mater at Home (DMAH) to ensure the efficient working of these clinical departments. This role will work as part of the wider Executive Administrative Team to ensure organisational alignment and support the organisational strategy. This position is a full-time maximum term contract until Mid-April 2027.

Salary range: $46.96 - $51.73 per hour plus superannuation and access to not-for-profit salary packaging up to $15,900  + access to many staff benefits! 

What you’ll be doing

• Actively seek to understand the needs of the organisation and the contribution of the DAH’s & DMAH’s Office to the organisational strategy
• Act as intermediary between the DAH/DMAH’s departments and internal and external stakeholders, effectively managing enquiries through intercepting, screening and redirecting as appropriate in a professional, timely and respectful manner
• Manage the flow of information between the DAH/DMAH’s Office and internal and external stakeholders, to ensure reporting timelines are met
• Exercise judgement, making appropriate decisions and resolving day-to-day operational issues
• Examine, prioritise and determine action of incoming correspondence including email, written correspondence and reports
• Provide high-level administrative support including diary management
• Research, collate and draft information into appropriate reporting formats as necessary for decision making purposes and presentation to various forums
• Prepare high-quality written correspondence and reports for dissemination to staff and other key stakeholders through effective written communication
• Organise meetings, workshops, prepare agendas, distribute meeting papers, take minutes and follow up on actions from meetings
• Maintain an effective document management system for storing confidential documents
• Maintain internal and external stakeholder relationships

About you

• 5 years previous administrative experience
• Health Industry and/or Hospital experience
• Ability to promote the Vision, Mission and Values of Mater
• High level facilitation and influencing skills along with strong decision-making skills with the ability to set, manage and implement priorities
• Significant, proven experience of identifying, developing, establishing and maintaining robust relationships with both internal and external stakeholders
• Ability to create and develop collaborative work environments where trust, integrity and open communication are valued

Why join us?

Mater is Queensland’s largest not-for-profit healthcare provider, delivering exceptional care to nearly 700,000 patients each year across 11 (soon to be 12) hospitals. We’re leaders in healthcare, education, fundraising & philanthropy and research — and it’s our people who make the difference.

We’re looking for passionate individuals to join our team and help shape the future of care. At Mater, you’ll be part of a purpose-driven organisation that values innovation, compassion, and excellence.

• Increase your take-home pay with generous salary packaging options, including meal and entertainment benefits
• Grow your career with access to industry-leading training and professional development through Mater Education
• Wellbeing support through our Employee Assistance Program and on-site pastoral care teams
• Access a range of health and wellbeing services with a corporate discount on private health insurance
• Exclusive discounts across dining, retail, travel, accommodation (just to name a few!)
• Stay active with unlimited access to discounted gyms via the Fitness Passport program
• Convenient, discounted on-site parking
• Enjoy great food with reduced prices at our campus cafés and coffee spots
• Join Queensland’s Largest and Most Innovative Not-for-Profit Healthcare Team.

Be part of something bigger. Make your move with Mater #GETBETTERWITHMATER

Applications close 29th July 2026 –please note, we may contact applicants prior to the closing date, please do not hesitate to APPLY NOW. Direct applications only — we are not engaging recruitment agencies at this time. All successful candidates may be required to complete pre‑employment checks (including criminal history, working rights, medical and working with children checks).

Mater offers a safe, supportive, flexible and inclusive workplace where everyone is valued. We welcome applications from people of all backgrounds and abilities. Visit our Reconciliation webpage

Mater ensures all children have an environment suitable for their safety and wellbeing through proper supervision and safeguarding practices.