Executive Support Officer

• Location: Parramatta with access to hybrid working arrangement
• Full time Temporary opportunity for up to 6 months (35 hours per week)
• Salary from $99,938 to $110,271 pa. + super and annual leave loading
• Diverse and inclusive organisation with generous leave entitlements including flex leave and access to Fitness Passport

This is a targeted recruitment. While all applicants are welcome, preference will be given to candidates who meet the established standards of the role and are of Aboriginal and/or Torres Strait islander descent. This is because the Department acknowledges this lived experience contributes a perspective valuable to our work with this community.

Your role

The Executive Support Officer sits within the Aboriginal Housing Office (AHO) People, Systems and Governance Directorate directly reporting to the Director. In this role you will be responsible for providing a range of executive support and administrative services to Senior Executive leaders to support the effective delivery of business operations and organisational objectives.

What you’ll do

• Assess and prioritise requests to support the effective use of Senior Executive time
• Manage complex diaries, appointments, records, correspondence, travel arrangements, and meeting schedules
• Coordinate and support meetings, including preparing agendas, minutes, presentations, briefing materials, and monitoring actions and follow ups
• Gather and collate background information to assist with planning, reporting, and informed decision making
• Maintain and improve administrative systems, processes, and procedures to enhance efficiency and service delivery
• Build and maintain positive working relationships with internal and external stakeholders
• Provide high quality support while managing competing priorities and tight deadlines

What we’re looking for

• Experience providing executive or administrative support in a busy environment
• Experience working with Aboriginal people and communities
• Demonstrated experience preparing executive meeting minutes and coordinating actions and follow up items
• Strong organisational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• High attention to detail and strong problem-solving ability
• Sound judgement, professionalism, and the ability to handle confidential information with discretion
• Proficiency in Microsoft Office and corporate systems

Download the

To apply directly via the DCJ Careers site click here Search for the job and click the ‘Apply now’ button.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career

• Flexible, autonomous work environment

• Competitive pay and conditions

• Training and development opportunities to build and maintain capabilities

• Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply. You will need to attach an up-to-date résumé (maximum five pages) and a cover letter (maximum three pages) with a brief outline on how you meet the requirements of the role and answer the two targeted questions below:

• Describe your experience working with Aboriginal people and communities. How have you ensured your approach was culturally respectful, collaborative, and responsive when providing support or building working relationships?

Applications close Thursday 4th of June 2026 at 11:59pm AEST.

Got a question?

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Emma Atkins emma.atkins@aho.nsw.gov.au

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Stephanie Hughes on 02 8688 0027 or via stephanie.hughes@dcj.nsw.gov.au

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information and advice on applying for roles at DCJ, visit Careers for Aboriginal people.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/

The Welcome Experience
Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience

The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW’ page.