Job Description

• Support senior leadership and keep critical priorities on track as an Executive Support Officer within a fast-paced, high-impact environment.
• 2 x (1 Ongoing and 1 temporary), full-time roles supporting our Programs, Grants and Partnerships Division.
• Role can be based in Sydney or elsewhere in NSW by negotiation, with flexible work options and hybrid arrangements available.
• Clerk Grade 5/6, salary relative to experience, and ranges from $99,938 - $110,271 + super.

About the role

This role provides dedicated executive and administrative support to the Executive Director Programs, Grants & Partnerships (PG&P), ensuring the smooth coordination of priorities, information flow and decision-making.

As the Executive Support Officer, you will:

• Deliver high-level executive and administrative support, including diary management, meeting coordination and correspondence
• Assess and prioritise incoming requests to optimise the Executive Director’s time and ensure key priorities are met
• Manage calendar, communications and records, including coordinating travel and supporting meetings
• Prepare, draft and review correspondence, briefings, agendas, minutes, presentations and reports
• Coordinate Senior Leadership Team meetings, including agenda preparation, minute taking and action tracking
• Provide background research and collate information to support informed decision-making and planning
• Undertake administrative tasks such as travel bookings, financial reconciliation and logistics support
• Maintain and improve administrative systems, processes and practices to support efficient service delivery
• Build and maintain effective working relationships to support information flow and coordination across the business

About You
You are highly organised, adaptable and able to manage competing priorities while providing consistent, high-quality support in a confidential environment.

To be successful in this role, you will have:

• Demonstrated experience providing high-level executive or administrative support in a professional environment
• Strong organisational skills with the ability to manage multiple priorities and tight deadlines
• Proven ability to exercise discretion, judgement and maintain confidentiality
• Excellent written and verbal communication skills, with experience preparing executive documentation
• Strong attention to detail and the ability to ensure accuracy and timeliness in all outputs
• Ability to build effective working relationships with a range of internal and external stakeholders
• Proactive and solutions-focused, with the ability to anticipate needs and streamline processes

Knowledge and experience

• Demonstrated experience to provide high-quality executive support services in a professional and client focused manner.

This role is critical to supporting the effectiveness of the Executive Director and ensuring seamless coordination across the PG&P Division—offering an opportunity to contribute to high-level decision-making and organisational outcomes.

For more information read the full Role Description: Executive Support Officer If you cannot access a copy of the Role Description, please contact talentacquisition@reconstruction.nsw.gov.au

About the Agency
The NSW Reconstruction Authority is a statutory corporation and executive agency of the Premier’s Department, that will improve how NSW plans for disasters and ensure that we recover from them faster.

To reduce the severity and impacts of disasters, the NSW Reconstruction Authority will complete critical planning and preparation with communities, businesses and government. When disaster does strike, we will get recovery started swiftly and coordinate reconstruction efforts across agencies, communities and other stakeholders.

Joining our team with a rewarding job in a community-driven agency is just the start. The RA also offers:

• Flexible working practices
• Contemporary workspaces and technology
• Access to learning and development opportunities
• Employee assistance and wellbeing program (with a cool app)
• Workforce that values inclusion
• Competitive pay and conditions
• Fitness Passport with a choice of 200+ gyms and pools across NSW

To Apply

If excited by the information above, we look forward to receiving your application, including a copy of your resume and cover letter expressing your interest and suitability for the role, detailing your relevant knowledge, skills and experience.

Applications close Tuesday 2 June 2026

Should you require further information about the role please contact Caitlin McCulloch, Principal Advisor, or Ashlee Abbott, Executive Director Programs, Grants & Partnerships via edpgp@reconstruction.nsw.gov.au

Our Commitment

Great people come from all walks of life. At NSW Reconstruction Authority we are committed to creating a diverse, inclusive and flexible environment which reflects the community and customers we serve. We actively promote gender diversity in our workplaces, the employment of Aboriginal and Torres Strait Islander peoples, and the employment of people with a disability, veterans and other diverse communities. We welcome and encourage applications from all people regardless of age, gender, ethnicity, cultural background or sexual orientation.

Additional Information

The recruitment process may include a range of assessments including interview, psychometric assessments, work sample activities and pre-employment checks as required.

Looking for more information or assistance with applying?

We encourage and support applications from people with a disability. If you require an adjustment to the recruitment process to help you perform at your best (including information in an alternate format or an alternate method of submission of the application) please contact the Talent Team via talentacquisition@reconstruction.nsw.gov.au or 0461 373 819 and reference the Job Title and Reference Number for the role in which you are requesting the adjustment.

Recruitment Pool

A recruitment pool may be created for future ongoing and temporary opportunities of the same role or role type that become available over the next 18 months.