Job Description

Executive Secretary - Year-Round Position

Hours: 7:00 a.m. - 3:00 p.m.

Salary Range: $25.21- $31.96 per hour (Per Contract)

*Experience working in a Magnet School preferred, but not required*

The following documents must be complete and current for application to be considered for the position:

Internal applicants are required to submit the same application materials

X Online Application

X Letter of Interest

X Resume

Copy of Valid Certification and/or License

X Transcripts (if applicable)

X Three Current Letters of Recommendation (dated within the past 12 months)

X Other: Letter of application should include background information

JOB# 300

TITLE: Executive Secretary

JOB GOAL: Performs secretarial/accounting, administrative work of a complex, confidential and responsible nature. This position will usually exist in offices with one or two office workers and serves as the main secretarial position to the administrator.

REPORTS TO: Principal or Supervisor.

QUALIFICATIONS:

1. Associate's Degree Preferred
2. Proven office experience highly desirable

PERFORMANCE RESPONSIBILITIES:

1. Serves in many instances as the point of initial contact with Board members, staff and the public.
2. Relieves the administrator of administrative details and takes appropriate action on routine matters.
3. Completes routine/cyclical matters without direction.
4. Supervises and maintains a professional work flow.
5. Prioritizes work
6. Possesses an excellent knowledge of grammatical skills and the English language
7. Organizes and supervises others, including Secretaries
8. Operates personal computer at advanced skills level, including word processing, presentation, spread sheets, data entry and electronic mail.
9. Creates/maintains/teaches computer procedures/programs.
10. Possesses working knowledge of current Board policies and laws relevant to the individual's department.
11. Prepares and presents information at meetings.
12. Communicates with vendors for problem resolutions.
13. Possesses knowledge of bookkeeping procedures/programs
14. Maintains various account journals and prepares information for transfer and entry into automated account systems.
15. Performs double entry bookkeeping procedures, maintains account balances and reconciles bank statements.
16. Maintains substantial financial records of budgetary transactions.
17. Performs all functions expected of an Assistant Secretary, Secretary
18. Assumes such other functions as may be determined.

TERMS OF EMPLOYMENT: Seven hours per day, twelve-month year. Salary and work year per contract with Local 2727.

EVALUATION:Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Non-Certified Staff.