Job Description

Executive Secretary to the CEO provides high-level administrative, operational, and coordination support to ensure the efficient functioning of the CEOs office. The role is responsible for managing executive communications, schedules, meetings, and confidential information while acting as a key liaison between the CEO, senior management, staff, and external stakeholders.

• Main Responsibilities:

1. Prepare, review, and edit executive-level correspondence, presentations, reports, and official documents; manage retrieval of reference materials as required.
2. Conduct research, compile information, and analyze data to support executive decision-making and prepare briefing materials.
3. Manage and coordinate the CEOs calendar, appointments, priorities, and complex travel arrangements.
4. Plan, arrange, and coordinate high-level meetings, board sessions, and corporate events.
5. Attend meetings, accurately record discussions, decisions, and action items, and circulate approved minutes in a timely manner.
6. Monitor, screen, prioritize, and respond to incoming communications on behalf of the CEO.
7. Handle incoming calls professionally, exercising discretion and judgment in call management.
8. Receive and interact with senior visitors, stakeholders, and external clients, representing the CEO and organization with professionalism.
9. Review existing administrative and operational practices and recommend or implement process improvements to enhance efficiency.
10. Serve as a key liaison between the CEO, senior management, employees, and external parties to ensure effective communication flow.
11. Support and participate in special projects and strategic initiatives as assigned by the CEO.

• Education: Bachelors degree in business administration.
• Experience: 5 years experience providing support at the executive level.
  
• Qualifications and Skills:
  

• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• Knowledge of standard office administrative practices and procedures
• Initiative, reliability &confidentiality
• Organizational and planning skills
• Information gathering and information monitoring skills
• Problem analysis and problem-solving skills
• Judgment and decision-making ability
• Attention to detail and accuracy
• Flexibility
• Communication skills, both written and verbal.