UC Health is hiring a full time Executive Secretary for ObGyn
The executive secretary will provide support to departmental VP and dept management team. Perform secretarial duties as required to support operations of the department.
SVP/Directors Support - 60%
score: N/A
Coordinates Leadership meetings, prepares agenda, attends meeting and takes minutes
Coordinates other meetings as needed, following the specific criteria set by the meeting sponsor and providing the tools identified for the success of the meeting.
Department Support - 20%
score: N/A
Responsible for coordinating needs for all departmental equipment.
Responsible for conference room calendars
Responsible for maintaining the store room with sufficient stock and replenishing as needed. Collects orders from contacts and places orders in a timely manner to maintain stock.
Develops, provides and maintains all Surveys as assigned. Coordinates reporting on survey data withstaff as needed.
Maintains proficiency in desktop applications (Microsoft Office) to support needs of the organization. Uses independent judgment in creating forms and other useful tools and formats to enhance the end result of the product.
Responsible for Travel Authorization process – assisting in completion of form, obtaining signatures & processing check requests or credit card payment when needed
Assists in toner replacement for printers and copiers – Places calls for copier repairs
Prepares drafts memos, letters, and departmental communications
Maintains Employee contact information
Dept Org support - 10%
score: N/A
Maintain and update Organizational Charts
Work with managers to get completed forms for new hires and terminated associates
Updates forms- for new hire packets, exit packets, TA packets
Responsible for miscellaneous project support on an as needed basis
Provides weekly status reports to Business Office Manager
Other Duties as Assigned - 10%
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