Posting number: 24-E-19
Department: Deputy Chief - Administration
Division: Medicaid Fraud
Job classification: Executive Secretary
Posting type: Open
Categories: Administrative Assistant, Clerical & Data Entry, Management, Executive Management, Business, Office and Administrative Support
The Executive Secretary performs highly responsible and confidential administrative and secretarial duties in a professional work environment, which includes receiving, screening and routing correspondence. As secretary to a bureau/department manager, he or she shall conduct special projects and studies by gathering data, coordinating, monitoring, and completing assigned projects. Additionally, he or she shall aid in the analysis and interpretation of data and prepare reports.
The Executive Secretary maintains the manager's schedule, coordinates his/her agenda, schedules meetings and makes travel arrangements. He or she performs confidential secretarial functions for the manager and/or other professional staff, which consists of typing correspondence, legal documents, contracts, plans for departmental changes, program policy or procedural recommendations.
The Executive Secretary may assist support staff by directing and coordinating activities, assigning and reviewing work and providing guidance, direction and monitoring completion of performance objectives. He or she shall serve as a resource to other office staff and provide guidance in resolving more complex or technical problems. The Executive Secretary shall perform other duties as required.
This position requires a high school diploma or GED, plus 4 years of professional secretarial experience; or completion of 2 years of secretarial or business college, plus 3 years secretarial experience. The position requires a thorough knowledge of English, secretarial practices and procedures and office management techniques. Knowledge of composition, grammar, spelling, punctuation and word-processing applications required. Familiarity with database applications may be required. Attendance and the ability to maintain satisfactory working relationships with other employees and the general public are essential functions of this position.
Position requires in office attendance.
The Attorney General is the chief legal officer of the State of Illinois, representing all state officials and agencies and enforcing laws on behalf of the people of Illinois. The Office of the Attorney General also serves as the state’s largest public interest law firm, committed to protecting and advancing the interests of the people of Illinois through leadership, advocacy and legal representation.
More than 450 Assistant Attorneys General and over 300 employees serve in the Office of the Attorney General in offices in Chicago, Springfield and Carbondale as well as regional offices in Rockford, Quincy, Champaign-Urbana and Belleville.
If you’re interested in advocating for the people of Illinois and pursuing some of the most important issues affecting our communities, please visit the our website for a list of current career opportunities and overview of the Office’s Divisions and duties: http://illinoisattorneygeneral.gov/about/jobs/agency_profile.pdf.
