Job Description

Alkaffary Group is looking for an experienced and dedicated Executive Secretary to provide high-level administrative support to our executive team. The ideal candidate will be responsible for managing schedules, coordinating meetings, and handling correspondence to ensure efficient office operations. A successful Executive Secretary will have outstanding organizational skills, discretion, and the ability to multitask in a dynamic environment.

Key Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations for the executive team.
• Coordinate and schedule meetings, including preparing agendas and taking minutes.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with project management and tracking key deliverables and deadlines.
• Maintain organized filing systems and documentation for easy retrieval.
• Support general office operations as needed.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 1 year of experience as an Executive Secretary or in a similar role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Strong problem-solving skills and attention to detail.