Job Description

Posting number: 4301-26-FOA-DDS-937-FILL

Department: Health and Human Services - Central Office

Job classification: Executive Secretary E10

Posting type: Open

Categories: Administrative Assistant

The Michigan Department of Health and Human Services mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect, and fairness. For more information, please visit MDHHS Diversity Equity and Inclusion.

Additional information on the HSPD-12 background investigation is at the following link: Homeland Security Presidential Directive 12

Is responsible for support and executive secretarial functions to assist the director of the Area Office. The office has a large geographical area and the breath of independent judgment is considerable. Responsible to understand and represent the Area Administrator’s point of view on a wide range of issues. Handles highly confidential documents and personnel issues. Adheres to Civil Service, DHHS, Disability Determination Service and Social Security Administration programs, policies and procedures.

Job Specification

To be considered for this position you must:

• Apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
• Relevant experience and/or education referred to in supplemental questions must be documented in resume, transcript and/or application to allow for accurate screening.
• Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
• Attach a cover letter.
• Attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.

Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here Instructions

Examples of duties

Education
Educational level typically acquired through completion of high school.

Experience
Five years of office experience involving administrative support practices, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.

Supplemental information

Your application for any position does not guarantee that you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.

This position is located within the Department of Health and Human Services, Disability Determination Service, 701 Elmwood, Traverse City, MI, however, this position works remotely with occasional travel into the office may be required. Selected candidates who have been approved to work remotely or work hybrid must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.
Image of the upper and lower peninsula of Michigan with counties outlined and a red highlight on Grand Traverse county.Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including:

• A secure work location that allows privacy and prevents distractions.
• A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.
• Suitable lighting, furniture, and utilities.

The Department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.

Questions related to this position may be directed to Steve Mayer at MayerS@michigan.gov or Kim Swan at Kimberly.K.Swan@ssa.gov

Follow us on LinkedIn for more job opportunities.

#MDHHSJobs #Veteranfriendly #CareersWithPurpose #CommunityHeroes
MVAA Gold Logo: MDHHS is proud to be a Michigan Veteran’s Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer
MDHHS is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold level veteran-friendly.