Job Description

Key Responsibilities

Calendar Ownership & Optimization

• Fully manage and maintain calendars for multiple executives with a high degree of accuracy and speed
• Proactively prioritize time based on executive focus areas, business needs, and urgency
• Identify and resolve scheduling conflicts independently
• Ensure appropriate buffers, travel time, and preparation time are built into schedules
• Continuously refine calendar structure to improve efficiency, focus time, and meeting quality
• Align cross-functional schedules across executives, internal teams, and external stakeholders

Meeting Coordination

• Schedule, confirm, and adjust meetings across multiple stakeholders and time zones
• Ensure all meetings have proper logistics (location, dial-in, materials, attendee alignment)
• Anticipate reschedules and shifting priorities, adjusting calendars in real time
• Drive clarity on meeting purpose and timing where needed to avoid inefficiency. Include all necessary details, agendas, and profiles of attendees where necessary.

Executive Request Support (Task-Based)

• Execute ad hoc, time-sensitive requests from the executive team (e.g., quick coordination, follow-ups, scheduling changes)
• Serve as a central point of coordination for scheduling-related needs across the executive group
• Take ownership of one-off tasks that support executive productivity, when requested

Communication & Responsiveness

• Act as a liaison for all scheduling-related communication on behalf of executives, demonstrating confidence and professionalism in interactions at all level, both internally and externally. Ensure clear, consistent communication and represent the executive team with a high degree of professionalism and discretion.

• Maintain a high level of responsiveness across email, Teams, and calendar requests
• Ensure all calendar updates are communicated clearly and proactively to relevant stakeholders
• Quickly develop a strong understanding of each executive’s calendar preferences, priorities, and communication style to ensure effective and aligned support.

Benefits

• Compensation: $60,000 - $75,000 / year
• Eligible for discretionary benefits: performance bonus 10%
• Eligible for standard employee benefit elections: Medical, Dental, Vision, 401K, FSA, HSA, Commuter Benefits, Employee Assistance Program, Life Insurance (employee and dependents), Short-term disability (STD), Long-term disability (LTD), Accidental death & dismemberment (AD&D), vacation days, sick days, and other benefits
• Travel: this position will not require travel

Disclaimer:

Skills, Knowledge & Capabilities

• Outlook Calendar Mastery: Advanced ability to manage complex, high-volume scheduling with precision
• Prioritization & Judgment: Strong instinct for urgency, importance, and executive time allocation
• Speed & Responsiveness: Operates with urgency; able to turn requests quickly and accurately
• Organization & Attention to Detail: Maintains accuracy across multiple calendars and shifting priorities
• Proactive Problem Solving: Anticipates conflicts and resolves issues before escalation
• Professional Discretion: Handles sensitive information with confidentiality and sound judgment
• Adaptability: Comfortable operating in a fast-paced, dynamic environment with changing priorities

Experience Requirements

• 2–5+ years of experience in scheduling, coordination, or administrative support roles
• Prior experience supporting multiple senior leaders simultaneously strongly preferred
• Demonstrated experience managing complex calendars in a high-paced environment

Work Environment

• 100% in-office role based in Denver
• Requires consistent in-person availability to support executive needs in real time

What Success Looks Like

• Executive calendars are clean, logical, and aligned to priorities
• Minimal scheduling conflicts or last-minute disruptions
• Executives spend time on highest-value activities with minimal calendar friction
• Requests are handled quickly, accurately, and with minimal direction