Job Description

Posting number: 2026-00669

Department: County Council

Division: CCL 01 Council Members and Staff

Job classification: Legislative Senior Aide III

Posting type: Internal/External Applicants

Categories: Administration

Summary

Please Note: The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be $64,104 - $82,149, based on the candidate’s qualifications and experience.

WHO WE ARE LOOKING FOR

The Office of a Montgomery County Councilmember seeks a proactive, highly organized Executive Scheduler and Administrative Aide to manage a demanding legislative calendar, coordinate the central inbox, support staff recruitment logistics, and assist with an assigned policy portfolio. This position requires independent prioritization, meticulous follow-through, confidentiality, and sound judgment. The successful candidate protects time for Council and committee responsibilities and keeps requests, assignments, and interview processes moving without constant direction.

Examples of duties

Key Responsibilities but not limited to:

• Manage and prioritize the Councilmember’s calendar, including Council sessions, committee work, policy briefings, community engagements, and strategic meetings.
• Evaluate invitations and competing requests; recommend acceptance, delegation, rescheduling, or decline under established office protocols.
• Prepare accurate daily and weekly schedules, briefing requests, meeting materials, contacts, travel details, and event logistics.
• Resolve routine scheduling conflicts, promptly communicate changes, and escalate consequential decisions to the Chief of Staff.
• Monitor the main inbox; triage constituent, agency, and stakeholder messages; delegate matters to staff by legislative portfolio or casework responsibility.
• Maintain correspondence and assignment trackers; monitor response deadlines, follow-up, and recurring concerns; escalate urgent or sensitive issues.
• Coordinate staff interviews, scheduling, candidate communications, interview notes, and follow-up under HR and office leadership protocols; maintain confidentiality and accurate records.
• Support an assigned legislative portfolio through research, briefings, correspondence, tracking, and occasional evening or weekend events; coordinate with legislative staff.

Qualifications

Experience: One (1) year of progressively responsible experience in legislative/policy research or communications and/or professional level experience in a subject area relevant to local government administration.

Education: Graduation from an accredited college or university with a Bachelor’s Degree.

Equivalency: An equivalent combination of education and experience may be substituted.

Supplemental information

Preferred Qualifications

• Proven ability to organize competing requests, maintain accurate records, communicate clearly, exercise discretion, and meet short deadlines.
• Experience managing a complex calendar and executive correspondence for an elected official, senior executive, or other high-demand principal.
• Experience with shared inboxes, constituent correspondence, interview coordination, action tracking, and professional follow-up.
• Proficiency with Outlook, Microsoft Office, Google Workspace, virtual meeting platforms, and workflow tools; excellent proofreading, confidentiality, and judgment.

Application and Selection

Submit a resume, professional references, and a cover letter (one-page maximum) describing your interest and one specific example of managing competing executive scheduling, correspondence, or recruitment priorities. Explain your actions and results.

Finalists may complete a practical calendar, inbox-routing, interview-coordination, and proofreading exercise. Rolling review until filled; early availability for structured transition and cross-training is desirable.