Job Description

Main Responsibilities

• Process purchasing activities for supplies, equipment, and services upon approval from management in accordance with hospital procurement policies and procedures.
• Obtain quotations from suppliers, evaluate pricing and specifications, and coordinate with suppliers regarding procurement matters.
• Prepare Purchase Orders (PO) and support procurement documents for approval by authorized personnel.
• Ensure confidentiality of supplier quotations, pricing information, and procurement documentation.
• Receive, inspect, and verify all purchased goods, supplies, and services against Purchase Orders and delivery documentation.
• Generate, compile, and maintain Goods Receiving Notes (GRN), invoices, and support receiving documents before submission to Finance Department.
• Issue and distribute purchased goods and supplies to departments and users in a timely and accurate manner.
• Monitor, control, and safeguard stock inventory and ensure proper storage, security, and stock movement practices are maintained.
• Perform regular stock taking, inventory reconciliation, and stock monitoring activities to maintain accurate inventory records.
• Assist the Head of Purchasing in monitoring stock levels and ensuring sufficient stock availability while preventing overstocking and shortages.
• Assist in planning, organizing, controlling, and evaluating day-to-day Purchasing Services operations to ensure efficient delivery service.
• Document, implement, review, and comply with Purchasing Services policies, procedures, and work instructions in liaison with management.
• Support quality assurance activities within Purchasing Services and participate in corrective and preventive actions for non-conformance and service improvement initiatives.
• Coordinate and collaborate with hospital departments, suppliers, Finance, and management to ensure procurement activities meet operational requirements.
• Ensure compliance with Occupational Safety and Health Act (OSHA) 1994, hospital safety requirements, and applicable regulatory and accreditation standards.
• Participate actively in ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, Hospital Accreditation, 5S activities, Patient Safety Goals, and Standard People Practice (SPP) initiatives.
• Ensure all Purchasing Services activities comply with Group policies, corporate instructions, service standardization requirements, and governance documents.