GENERAL DESCRIPTION

To plan and carry outdutiesrelated to Purchasing/Procurement functions in providing excellent quality management and continuous improvement and development in line with hospitalobjectives Responsible for covering the purchase of medical & non-medical items / equipment for Central Store, Ward & other Services and to ensure the activities involvedin arecompliancetothe standardestablished

JOB

Purchasing/Procurement Functions

• To receive and check the Purchase Requisition (PR) from all Services/ Wards to ensure the items ordersstatedthe quantity & balance and to ensure the PR signed by HOS/UM.

• To check andverifiedthe Purchase Order, to ensure the price is already negotiable and to ensure the correctness of the Purchase Order (i.esupplier, items,quantityand price) beforeproceedto OM and CEO for approval.

• Tobe responsible forthe purchase of medical and non-medical items,stockand direct request from services / ward.

• Responsible for the services / repair requisition form for medical and non-medical items.

• To ensure pricing and related matters of suppliercompetitiveand ensurethe confidentiality

• Tomonitor onthe Purchase Order status (Open and Issue) and to ensure the Purchase Order closed within20 days

• To communicate closely with the external supplierpertaining topurchase matters.

• To communicate and liaise closely with internal customers to ensurethe satisfaction

• To ensurethe completenessoffollowingdocuments for the application ofnewsupplier before verification and approval from FM/OM and CEO.

• Supplier Selection Form

• Supplier Update Form

• Supplier Declaration Form

• Corporate Integrity Declaration (CID)

• Form 9 or Form 13

• Form24

• Form49

• Certificate of Medical Device Act (MDA) for the Company and Items, only applicable for medical items.

• To check the Supplier Evaluation Form.

• To check the Charge Master Form and to ensure the update of the items prices as per mark up policy and to get approval fromCEO

• To ensure the Quotationobtainas per Standard Quotation Requirement of KPJ HealthcareBerhad

• RM 10,000 and below - min. 2 quotations

• Above RM 10,000 - min. 3 quotations

• To prepare the CID Report everyquarterlyandsubmitto KPJ HQ.

• To prepare any report related to Purchasing as requested by the Management or KPJ HQ.

• To attend and liaise with the Internal or External Auditor whenever necessary.

• To renew or proposenewsupplier for any loan equipment 3 months beforeexpiringofthe agreement.

Administrative and Supervisory functions

• To check the Duty Roster for the Department beforesubmittedto Talent Management Services.

• To ensure the Department’sOrganisationChart and the Team’sinitial &signature are updated.

• Tomonitorand improve the Quality Objective and Performance Indicator of the Unit.

• To ensure the completeness of 30hourstraining for the Purchasing Staff.

• Managing of Staff for Purchasing Services in term of staff leave, SPAR, confirmation, training, counselling, memorandum/letter etc.

OSH Act & regulations 1994

• Responsible and accountableto carryout duties as employee stipulated in OSH Act & Regulations 1994.

• To take reasonable to carry at work for the safety of yourself and otherpersons

• To co-operate withyour employer or any other person in the discharge of any duty

• To wear or use any protective equipment or clothing provided by the employer

• Tocomply withany instruction or measure on occupational safety and health.

Baby Friendly Concept

• Responsible and accountable to adhere to the steps of successful breastfeeding asrequirement

Patient Safety Goal

• Ensure complianceofPatient Safety Goals as safety improvement measures as recommended byWorldAlliance for Patient Safety.

• Ensure the policies on Patient and Family’s Rights areaddressed at all times

Integrated Management System

• Participates actively and encourages compliance to all policies and Procedures of ISO9001 :2015, ISO 14001, OHSAS 18001, ISO14001 :2015, Malaysian Hospital Accreditation Standards and PSG.

PDPA Act 2010

• To review and adopt internal personal data protection policies and practices tocomply withthe PDPA Act 2010.

Standard People Practice (SPP)

• To ensureadhere to SPP

• Toensurecompliance at all points of engagement with patients/ customers/ guests at all times

Risk Management

• Every employee is responsible and accountable for managing the risks within their work environment

HIRARC

• Involvementin HIRARC (Hazard Identification, Risk Assessment and Risk Controls) exercise

• Ongoing HIRARC updates and implementation of actionplanif any.

Hand Hygiene

• Tomaintainproper Hand Hygiene at the workplace

Participate actively in any other new service that is introduced

• Ensure produce betterresultand Continual Improvement indeliverservice to customers.

To perform anyothersduties as and when required by HRM and the management

• Produce outcome within theexpectationof the shareholder and customers

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JOB REQUIREMENT

Education:

• Minimum qualification of Degree

• MBA or Degree in Account or Finance from recognized university.

Knowledge andExperiences:

• 5yearsexperiencein related fields.

• Good interpersonal, pleasant appearance, good written communication skill as well as fluent in both spoken and written in Bahasa and English.

• IT literate with knowledge in Microsoft Office.

Preferred

• More than 8years experiencein related fields.

• Good interpersonal, pleasant appearance, good written communication skill as well as fluent in both spoken and written in Bahasa,Englishand Mandarin.

• IT literate and proficient in Microsoft Office and knowledge of computerized accounting software will be an added advantage.

• Able to work independently, work well under pressure and with tight deadlines.

Skills &Competencies:

Special skillsrequired

• This position requireshighlevel of knowledge in purchasing / procurement functions whichrelatedto all policies and proceduresThe decision mayimpactthequality serviceof daily routineworksand operation.

Personal attributes

• Goodincommunication and managing skills. Possess excellent decision-making, strategic thinking, leadership, interpersonal and ethical conduct skills.