Executive Project Specialist
Office of the Senior Vice President of Human Resources
University of Southern California
Reporting to the Special Assistant to the SVPHR, this role is part of a broader organizational realignment and has been designed to support the university’s commitment to operational excellence, effective project management, and the advancement of strategic human resources initiatives. The Executive Project Specialist provides specialized professional support to executives and project leaders, assisting in the coordination and delivery of a variety of administrative initiatives. This position plays a vital role in supporting high-priority projects and operational activities that advance the mission of USC Human Resources.
About the Role
The Executive Project Specialist supports the administration and coordination of a variety of projects, contributing to planning, organization, research, and delivery of services. This includes developing and implementing project goals and strategies, assisting with short- and long-term planning, and coordinating activities to meet deadlines and objectives. The role serves as a point of contact for faculty, staff, and external stakeholders, provides quality control for deliverables, and contributes to the preparation of reports, presentations, and other documentation.
Key Responsibilities
Assist in the administration and coordination of a variety of research and/or administrative projects, ensuring quality control and alignment with project objectives.
Support the development and implementation of project goals, strategies, and timelines, including both short- and long-term planning.
Provide assistance to management with administrative functions such as planning, organizing, coordinating, scheduling, and implementing project activities.
Participate in the preparation of reports, correspondence, presentations, and other documentation of project status, activities, and results.
Serve as a liaison with faculty, staff, and external contacts to exchange information, resolve issues, and ensure project needs are met.
Develop and maintain electronic databases and records for reporting and tracking purposes, ensuring data accuracy and integrity.
Plan and coordinate meetings, seminars, symposia, and other events, including preparing agendas, materials, and follow-up documentation.
Assist in planning data collection activities, recommend methods and procedures for data management and quality control, and generate charts, graphs, and tables to present analysis results.
Research, gather, organize, and summarize data for reports, make recommendations, and present findings to project leadership.
Evaluate the effectiveness of project direction, schedules, and activities, recommending and implementing changes as needed to achieve goals.
Provide leadership, guidance, and supervision to assigned staff, student workers, volunteers, and/or graduate assistants, including training and assessing proficiency.
Minimum Qualifications
Bachelor’s degree (combined experience/education may substitute for minimum education)
Two years of directly related project or administrative experience
Strong organizational and time management skills
Excellent written and verbal communication abilities
Proficiency in Microsoft Office and database management
Ability to work collaboratively with a variety of stakeholders
Preferred Qualifications
Master’s degree in a related field
Three years of directly related experience
Demonstrated success in coordinating projects in higher education or a large, complex organization
Experience developing reports, managing budgets, and analyzing project data
The hourly range for this position is $30.14- $41.00/hr. When determining an offer, the University of Southern California considers factors such as the scope and responsibilities of the role, the candidate’s experience, education, training, key skills, internal peer alignment, applicable laws, contractual requirements, grant funding, and market conditions.
The position is a hybrid work arrangement, with employees expected to be on-site 2-3 days per week.
#LI-Hybrid
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 2 years
Minimum Field of Expertise: Directly related project or administrative experience.
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu Inquiries will be treated as confidential to the extent permitted by law.
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