Coordinate and arrange the supply of goods, spare parts, consumables and operational requirements for vessels and boats upon receipt of approved requisitions while ensuring timely delivery and operational continuity.
Coordinate and arrange general maintenance services for vessels and boats upon receipt of approved requisitions, including air-conditioning repairs, calibrations, steel repairs, fabrication work and other maintenance requirements.
Coordinate procurement and service requirements related to maritime operations (CHA services, shipping agency services, bagging plant, Advantis Crew, Intermarc, workshop requirements and general office purchases).
Handle procurement activities and operational purchasing requirements for third-party vessels such as Sea Dweller and other assigned external projects.
Obtain and maintain a minimum of three quotations for each procurement requirement in compliance with Group Procurement Policies and procedures.
Coordinate with the Inventory Controller and ensure physical stock balances of vessels, workshops and stores are accurately reflected and reconciled with the ERP system.
Ensure procurement actively supports vessel availability, safety and commercial performance
Prepare quotation comparison sheets, technical and commercial evaluations and obtain all required approvals prior to proceeding with procurement activities.
Own and manage the procurement budget, ensuring disciplined cost control across all fleet procurement activities.
Apply Total Cost of Ownership (TCO) principles to procurement decisions rather than focusing solely on unit prices.
Ensure timely, compliant and cost-effective supply of spares, stores and services to vessels worldwide.
Supervise, guide and monitor procurement activities carried out by junior procurement executives to ensure compliance, efficiency and timely completion of tasks.
Conduct cost-saving negotiations with suppliers and service providers while ensuring quality, reliability and timely delivery standards are maintained.
Identify, evaluate, and develop new suppliers and negotiate favorable pricing, payment terms and commercial conditions for the organization.
Perform accurate three-way matching of purchase orders, goods received notes and supplier invoices for all supplies and services.
Coordinate vendor payments within agreed due dates and resolve invoice discrepancies and payment-related disputes in coordination with the Finance Division.
Monitor and clear advance payments within agreed timelines and ensure timely communication with the Finance Division regarding pending advances and settlements.
Monitor procurement-related KPIs and support departmental performance improvement initiatives.
Ensure all procurement activities comply with ISM Code, ISO standards, internal SMS procedures and audit requirements.
Maintain strong professional relationships with internal stakeholders, suppliers, contractors and external service providers to ensure smooth operational coordination.
Follow and comply with all Group Procurement Policies, company procedures, ethical standards and procurement guidelines.
Identify and implement continuous improvements in procurement processes to enhance operational efficiency, cost optimization and service quality.
MINIMUM KNOWLEDGE/ EXPERIENCE / TRAINING / QUALIFICATIONS REQUIRED FOR POSITION
Bachelor's Degree in Purchasing / Supply chain management / Logistics from a reputed University or institute
Minimum of 2 years of experience
Good spoken and written communication skills
Ability in multitasking and customer service skills
