Job Classification

Executive Personal Assistant/Business Office Manager (146255)

Closing date: 30 June 2026

Job Purpose

Job Responsibilities

Executive & Administrative Support

• Provide full-spectrum, proactive Executive Assistant support to a senior leader
• Manage complex calendars, meeting logistics, and travel arrangements
• Prepare high-quality presentations, reports, and executive correspondence
• Act as the first point of contact for internal and external stakeholders
• Maintain strict confidentiality and professionalism at all times

Business Office & Operational Support

• Support execution of strategic priorities and business initiatives
• Track deliverables, action items, and key projects on behalf of the Executive
• Coordinate governance requirements, reporting packs, and meeting documentation
• Apply strong financial discipline (budget tracking, expense management)
• Ensure smooth day-to-day running of the office environment

Stakeholder & Communication Management

• Build and maintain effective relationships across all levels
• Liaise with internal teams and external stakeholders to ensure alignment
• Manage communication flow, ensuring timeous follow-ups and responses
• Represent the Executive in forums where appropriate

Governance & Coordination

• Prepare agendas, minutes, and action trackers for key meetings
• Ensure compliance with corporate standards and processes
• Maintain filing systems and business records
• Drive efficiency improvements in administrative and operational processes

Essential Qualifications - NQF Level

Preferred Qualification

• Secretarial Diploma , Advanced Diplomas/National 1st Degrees

Minimum Experience Level

• Own reliable transport
• Minimum 5 years’ experience in a secretarial / senior personal assistant role
• Experience in a corporate or client service environment
• Demonstrated exposure to supporting senior executives
• Ability to operate in a high-performance, fast-paced environment

Technical / Professional Knowledge

Behavioural Competencies