Job Description

Our client, a highly regarded equity firm with an exceptional culture, is seeking an experienced Executive/Personal Assistant to support the Founder in their downtown office. This role requires a highly detail-oriented professional who thrives in a fast-paced, high-touch environment, with a calm, polished, and composed demeanor. The ideal candidate has experience supporting senior executives across both business and personal matters, and is proactive, discreet, nimble, and flexible, with the ability to anticipate needs and operate with sound judgment.

RESPONSIBILITIES

• Manage complex business and personal calendars, coordinating meetings across multiple time zones and adjusting in real time

• Act as gatekeeper, protecting executive time and ensuring seamless daily flow

• Coordinate commercial and private travel, including flights, accommodations, ground transportation, and detailed itineraries

• Provide comprehensive personal support to the Founder and family, including scheduling, travel, errands, reservations, and coordination across multiple homes/properties and vendors

• Assist the Founder’s wife with coordination of her business and key day-to-day priorities

• Coordinate kid’s schedules, activities, and family logistics

• Maintain forward-looking schedules to ensure visibility into upcoming meetings, travel, and priorities

• Process expenses and manage light financial tracking as needed

• Handle calls, communications, and greet incoming guests and clients

• Support board-related logistics, materials, and coordination as needed

• Assist with ad hoc projects and special assignments as requested

REQUIREMENTS

• 5–7+ years of experience supporting a C-level executive, ideally in a hybrid EA/PA capacity

• Strong proficiency in Outlook and complex calendar management

• Excellent communication skills with a high level of discretion

• Proactive, resourceful, and able to operate independently and collaboratively

• Ability to manage competing priorities and multiple workstreams

• Highly organized, detail-oriented, and calm under pressure

• Bachelor’s Degree preferred

SALARY

$140–160K (DOE) + Discretionary Bonus Opportunity + Full covered benefits + 401K/match + perks!

HOURS

9:00am–5:00pm (DOE) + flexibility as needed.

In office 3-4x/week (up to 5x/week when Founder is in the office).