Job Description

Job Title: Executive / Personal Assistant (Email & Task Management Focus)
Location: Remote
Working Hours: EST (Eastern Standard Time)
Type: Part-Time
Salary: R10,000 per month

We are seeking a highly organised, detail-oriented Executive/Personal Assistant to support a busy professional with day-to-day operations. This role is primarily focused on email management, task tracking, and maintaining a structured, efficient workflow.

This opportunity is ideal for someone who excels at turning communication into clear, actionable tasks, managing follow-ups, and ensuring nothing falls through the cracks.

Key Responsibilities

Email Management & Task Creation

• Review all incoming emails and convert them into actionable tasks
• Ensure every email is accounted for (tasked, flagged, or followed up)
• Maintain a clean, organised inbox

Task Management System

• Build and manage a task workflow system (e.g., Todoist or similar)
• Assign priorities, deadlines, and reminders
• Track all tasks and ensure timely completion
• Sync tasks with calendar scheduling

Follow-Ups & Accountability

• Proactively track outstanding items and send reminders
• Handle follow-ups as instructed
• Maintain visibility on all pending and completed tasks

Document & File Organisation

• Organise files and email attachments into structured folders (e.g., OneDrive)
• Maintain a clean and accessible document management system

Communication & Writing

• Draft emails, summaries, and reports
• Prepare weekly/monthly updates
• Edit and refine communication to a professional standard

Meeting Support

• Attend virtual meetings and take structured notes
• Summarise discussions and extract action items
• Convert meeting outcomes into tasks and follow-ups

Required Skills

• Excellent written and verbal English
• Strong organisational and time management skills
• Experience with email and task management tools (e.g., Outlook, Todoist, or similar)
• High attention to detail and ability to manage multiple tasks simultaneously
• Strong communication and responsiveness (Email, WhatsApp, Zoom)
• Ability to work independently and proactively

Preferred / Bonus Skills

• Experience in real estate or asset management
• Familiarity with AI tools and productivity platforms
• Strong research skills (vendors, market data, products, etc.)
• Experience setting up workflows, automations, or productivity systems