Job Description

The Executive Operations Manager serves as a strategic partner and trusted advisor to the Executive Leadership Team, driving operational excellence, managing critical cross-functional projects, and overseeing high-level executive operations. This role bridges the gap between executive vision and departmental execution.

What you get to do:

Executive Operations & Workflow Optimization

• Strategic Calendar Architecture: Direct and optimize the Chief Executive’s complex schedule, prioritizing high-value engagements, allocating time for strategic thinking, and shielding the executive from unnecessary distractions.
• Meeting Facilitation & Governance: Design agendas, act as host/facilitator for leadership meetings, capture critical decisions, and rigorously follow up on action items to ensure momentum is maintained.
• Global Logistics Management: Oversee end-to-end, complex domestic and international travel itineraries, incorporating contingency planning, security protocols, and aligned business agendas.
• Office of the CEO Budgeting: Coordinate, track, and analyze the executive budget, managing expense reconciliation and optimizing operational spend.

Advanced Analytics & Executive Reporting

• Executive Briefings: Prepare comprehensive briefing materials, dashboards, statistical reports, and advanced data visualizations (utilizing expert Excel and business intelligence tools) for board meetings and executive reviews.
• Presentation Design: Author high-impact PowerPoint presentations, keynotes, and strategic pitches for internal and external stakeholders, ensuring the Chief Executive’s voice and corporate branding are perfectly represented.

Strategic Project Management & Initiative Execution

• Project Leadership: Own, track, and drive key strategic projects from conception to completion on behalf of the Chief Executive, ensuring alignment with corporate timelines and deliverables.
• Cross-Functional Collaboration: Act as a central liaison between the Executive Office and department heads, facilitating communication, breaking down silos, and ensuring accountability for action items.
• KPI Tracking & Milestones: Establish and monitor project milestones and Key Performance Indicators (KPIs) to evaluate project health, proactively identifying bottlenecks and implementing corrective actions.
• Change Management: Support the implementation of organizational changes and new operational processes across the company.

What you need to bring:

• Bachelors degree preferred
• 5-7 years Executive Assistant experience
• Advanced user of the Google platform
• Excellent verbal and written communication skills
• Ability to interact professionally with all employees, vendors, guests and clients
• Ability to manage confidential information
• Ability to remain flexible when working under tight timeframes, change in priorities, or schedules
• Organizational skills
• Decision making and judgment skills
• Self-directed and results oriented
• Attention to details
• Work well within a team environment
• Ability to make recommendations on changes in approach, concepts, and the design of solutions as a member of a team
• Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment