Job Description

Executive Support and Events Logistics

Supporting the Office of the CEO

CORE RESPONSIBILITIES

Event Operations & Execution Support

• Support operational execution of major executive and corporate events, including:

• Empowering Beyond

• Golf and Partner Connect

• VIP receptions and client experiences

• Coordinate event logistics and onsite execution support

• Assist with venue coordination and vendor management

• Support catering, F&B coordination, and hospitality logistics

• Coordinate event materials, supplies, and shipment logistics

• Serve as an onsite operational support resource during events

Workshop & Office Event Coordination (at El Segundo Office)

• Coordinate workshops and executive sessions hosted at the office

• Reserve and prepare meeting spaces and hospitality requirements

• Coordinate catering, supplies, and attendee logistics

• Support setup, breakdown, and execution of office-hosted events

• Ensure smooth operational delivery and professional guest experience

SoFi Suite & Hosted Client Experiences

• Coordinate logistics for SoFi Suite events and hosted engagements

• Support guest management and hospitality coordination

• Manage invitations, confirmations, and onsite coordination

• Coordinate food, beverage, and entertainment logistics

Executive Logistics & Hospitality Support

• Transportation and logistics including pickups/drop-offs at airport, meetings, etc. for:

• Avasant's CEO

• Avasant Senior Executives

• Executive guests

• Support restaurant reservations and hospitality arrangements

• Assist with personal errands and coordination tasks as needed

• Coordinate pickups, deliveries, and operational errands related to executive activities

IDEAL CANDIDATE PROFILE

Key Characteristics

• Highly organized and detail-oriented

• Strong hospitality and executive presence

• Ability to operate in high-pressure and fast-paced environments

• Strong discretion and professionalism

• Excellent communication and coordination skills

• Flexible and responsive outside traditional working hours when required

• Ability to support early morning, evening, or weekend events when required

• Comfortable handling both operational logistics and executive-facing responsibilities

Preferred Experience

• Executive support or executive operations experience

• Event coordination or hospitality experience

• Vendor management and logistics coordination

• Experience supporting C-level executives preferred

• Experience coordinating VIP guests and executive travel/logistics is a plus