RecruitMyMom

Executive Operations Assistant

RecruitMyMom  •  Remote  •  1 month ago
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Job Description


This is a remote position.


This high-impact role for an Executive Operations Assistant is designed for a sophisticated administrative professional who excels at reducing operational drag and protecting a principal’s time. Working remotely on a permanent, full-time basis, you will support a U.S.-based attorney and entrepreneur by transforming high-level objectives into actionable plans.
The position requires an 8-hour workday, with the flexibility to align your schedule to include two hours of overlap with U.S. hours (typically anytime between 4:00 PM and 7:00 PM SAST). This is an invitation for a proactive coordinator to serve as the central pillar within a lean, high-output legal and business development environment, ensuring strategic projects maintain momentum without the need for constant oversight.
Key Responsibilities

  • Strategic Executive Support: Manage complex calendaring and inbox triage, surfacing priority items and drafting polished, professional correspondence to maintain seamless communication flows.

  • Project & Operations Coordination: Convert abstract goals into structured task lists and timelines; tracking active projects and ensuring all decisions are translated into execution through persistent follow-up.

  • Stakeholder & Outreach Management: Conduct professional outreach to clients, vendors, and referral sources via email, phone, and LinkedIn, maintaining accurate CRM records and relationship notes.

  • Information Architecture: Research companies, markets, and service providers to prepare decision-ready summaries; maintaining secure filing systems and trackers to ensure no opportunity is lost to inaction.

  • Logistics & Preparation: Organise comprehensive travel itineraries and prepare briefing packs or presentations to ensure the principal is fully equipped for all engagements.


Requirements


  • Experience: 5–8 years of experience as an Executive Assistant or Project Coordinator, specifically supporting a Founder, Executive, or Attorney.

  • Communication: Exceptional command of English (both written and verbal) with a polished, professional presence suitable for high-level stakeholder interaction.

  • Technical Proficiency: Advanced expertise in Google Workspace, project management tools, and CRM systems.

  • Operational Setup: A reliable remote-work environment with redundant power and high-speed internet solutions to ensure consistent connectivity.

  • Availability: Ability to maintain a consistent overlap with U.S. Pacific Time (PST) during the work week.

Preferred Qualifications

  • Experience within legal, professional services, or entrepreneurial sectors.

  • Familiarity with HubSpot, Airtable, Notion, Asana, or Clio.

  • Prior experience supporting U.S.-based clients or organisations.

Required Software Skills

  • Google Workspace (Docs, Sheets, Drive, Calendar)

  • CRM Management (e.g., HubSpot)

  • Project Management Tools (e.g., Asana, Trello, or Monday.com)

  • LinkedIn for professional outreach


Benefits


Performance Incentives: Access to a structured quarterly performance bonus based on reliability, execution quality, and responsiveness.
Autonomy: A remote-first culture that values independent judgment and solution-focused thinking.
Impact: A role where administrative excellence directly correlates to the organisation's strategic growth and revenue production.
RecruitMyMom

About RecruitMyMom

RecruitMyMom is a leading South African recruitment agency, connecting local and global businesses with top-tier talent—ranging from skilled professionals to C-Suite executives. We recruit for permanent, contract, freelance and fractional roles, including maternity cover, virtual assistants, and executive-level hires.

We specialise in placing highly skilled professionals, with a strong track record in helping experienced mothers grow their career, return to the workforce, transition careers, and secure flexible opportunities. Our tailored approach ensures the perfect match between employer needs and candidate aspirations, making hiring efficient, seamless, and impactful.

For international companies hiring in South Africa, we also provide Employer of Record (EOR) Professional Services, ensuring compliant and hassle-free workforce management.

Whether you need in-office professionals, remote specialists, or fractional C-Suite leaders, RecruitMyMom is your trusted recruitment partner—helping you build a high-performing, flexible, and future-ready workforce.

Industry
HR & Recruiting
Company Size
11-50 employees
Headquarters
Cape Town, ZA
Year Founded
2012
Website
recruitmymom.co.za
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