Job Description

FACULTY OF ARTS AND SOCIAL SCIENCES

Executive Officer (25260688)

The Faculty is looking for suitable candidates to provide administrative support for the following duties:

Responsibilities:

• Assist the Supervisor(s) in the administration work of general office (e.g. finance and personnel matters) and academic programmes (e.g. admissions, curriculum and quality assurance matters, course enrollment);
• Handle various proposals, applications, awards and reimbursement, such as staff research grants and student scholarships;
• Collect and check various data for reports;
• Maintain website, and organise events/activities (such as conferences/seminars and orientations, visits);
• Serve on 2 or 3 Faculty’s collaborative staff team(s) in supporting teaching and learning, staff research and research students, and/or communication;
• Service committees including minutes taking and proposal drafting; and
• Perform other duties as assigned.

Requirements:

• A recognised bachelor’s degree with at least 2 years of relevant work experience;
• Good command of written and spoken English and Chinese (including Putonghua);
• Proficiency in computer skills (e.g. word processing, excel and powerpoint);
• Knowledge of photo-editing and graphic design (such as Canva, Photoshop, Illustrator) will be an advantage;
• Strong interpersonal and communication skills are required;
• Self-motivated, have a strong sense of responsibility; and
• Able to work independently and in a team under pressure.

Shortlisted candidates will be invited to attend a written assessment.

The initial appointment will be offered on a fixed-term contract of one to two years. Re-appointment thereafter will be subject to performance review, mutual agreement and availability of funding.

Salary will be commensurate with qualifications and experience.

Salary range for reference: HK$22,275 to HK$30,000

Those who have responded to the previous advertisements need not re-apply.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after submission of application may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the positions are filled.