Job Description

ACADEMIC REGISTRY

Executive Officer (25260815)

The appointee is expected to provide administrative support to the Academic Affairs Section and the Undergraduate Studies Section.

Responsibilities:

• Provide support to study programme administration, course registration, class timetabling, examination arrangement, student graduation matters, production of diplomas;
• Provide support to committee secretariats;
• Process student applications for academic transcripts and testimonials, change of study programmes, unit transfer, course exemption, etc;
• Coordinate University events, e.g. Commencement, new student enrolment;
• Liaise with internal and external parties; and
• Any other duties as assigned, e.g., assist in providing counter service and handling student enquiries.

Requirements:

• A recognised degree and at least two years of work experience. Relevant experience in universities or education institutes will be a definite advantage;
• Excellent command of written and spoken English and Chinese (Cantonese and Putonghua) and proficiency in computer application skills;
• Good communication, interpersonal and organisation skills, and the ability to work independently and as a team;
• Good problem-solving skills, meticulousness and a strong sense of responsibility; and
• Self-motivation with positive work attitude, and the ability to work under tight schedule and pressure.

Shortlisted candidates will be invited to attend a written test.

The initial appointment will be offered on a fixed-term contract of two years. Re-appointment thereafter will be subject to mutual agreement.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System Those who are not invited for interview 8 weeks after the closing date may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Closing date: 17 July 2026