Job Description

Executive Officer

Full Time | Permanent

Based in Cairns

Wuchopperen Health Service Limited Enterprise Agreement (2023)

Administrative Grade 7

$105,972.30 - $116,497.31 per annum

Wuchopperen Health Service

‘A culturally dynamic community where everyone thrives in health and wellbeing’.

Wuchopperen is a Community Controlled Aboriginal Health Organisation providing holistic health care services to the Aboriginal and Torres Strait Islander people of Cairns.

Benefits of working with Wuchopperen:

We provide a positive work culture and a diverse and inclusive environment. Our people matter to us, and we are committed to supporting them:

• Competitive Salary + 12% Super + Salary Sacrifice (up to $15,899 for tax free benefits and $2,650 p/a for entertainment benefits).
• 5 weeks annual leave and 15 days personal leave pro rata.
• Commitment to professional development.
• EAP for employees and family members.

About the role:

The Executive Officer provides high level strategic advice, analysis and executive support to the Chief Executive Officer (CEO) to facilitate the achievement of objectives, projects and initiatives. The position provides high level support and leads projects to support a range of strategic initiatives for the office of the Chief Executive.

The position will manage key strategic projects with, and at times, on behalf of the CEO and wider Executive Leadership Committee (ELC) as assigned. The role provides high level policy and governance for key projects, including maintaining records the preparation, facilitation and follow-up of Board, Executive and Senior Leadership Team (SLT) meetings. This includes overseeing key documents including agendas, briefs, discussion papers, associated supporting documentation, minutes and actions items as part of good governance and project management. The Executive Officer reports to the CEO and has no supervisory responsibilities.

The Executive Officer champions organisational collaboration and works closely with the Senior Leaders across Wuchopperen to exchange information, provide synthesized advice and to manage strategic business improvement projects and initiatives.

Key responsibilities:

1. Contribute to policy development through consultation with key staff, research legislation and quality standards, and identifying and analysing risk points within the organisation.
2. Research, develop and deliver Board and ELC correspondence including presentations, reports, committee submissions, speeches and other key documentation in liaison with the CEO.
3. Plan, consult, monitor and assist in the development and implementation of projects on behalf of the CEO and wider ELC.
4. Undertake strategic research activities and provide high quality, value-adding business improvement initiatives and comprehensive reports, through analysis of data and trend identification.
5. Facilitate collaboration through the maintenance of a network of internal and external contacts, proactively communicating on initiatives, projects and consulting on behalf of the CEO where appropriate.
6. Support and provide advice to the CEO on budgets and financial matters where necessary, ensuring compliance with financial policies and procedures.
7. Work collaboratively with the Corporate Support Team and maintain a thorough knowledge of organisational policies and procedures, legislation and quality standards to assist with organisational compliance.
8. Demonstrated excellence in customer service and projects a positive organisational image, portraying a professional, courteous, and helpful manner.
9. Work within Wuchopperen’s Policies and Procedures including the Code of Conduct and Workplace Health and Safety requirements.
10. Contribute to continuous improvement processes to ensure compliance with relevant standards and safe, effective service delivery.
11. Other duties as required, within your skills, experience, and capacity.

Core Capabilities:

Assessment of merit for this role will be based on the knowledge, skills and experience, potential for development and personal qualities. The competencies listed below are considered to the most critical for success in this role.

For applicants to be successful in this role, they should demonstrate:

• Demonstrated ability to provide high level policy and governance support to the CEO, Board of Directors, and/or a team of Executives, within a complex, multidisciplinary work environment.
• Knowledge and understanding of Aboriginal and Torres Strait Islander societies and cultures from an historical and contemporary perspective, including the ability to communicate effectively and sensitively with Aboriginal and Torres Strait Islander people.
• Extensively developed interpersonal and communication skills including the ability lead and facilitate organisational collaboration, liaise with a range of external stakeholders as well as effectively advocate for Aboriginal and Torres Strait Islander people.
• High level analytical, conceptual, and problem solving skills, demonstrated through innovative approaches to risk management and business improvement strategy.
• High level written communication skills including extensive policy development experience along with the ability to provide informative, evidence-based reports based on comprehensive research and data analysis.
• Demonstrated ability to work independently and in a multi-disciplinary team environment, prioritise and meet deadlines, deal with matters of a sensitive and confidential nature.

Qualifications and experience:

An appropriate tertiary qualification (ideally in Business Administration, Public Policy, Business Management, Project Management or similar), or significant equivalent experience in a similar role.

Requirements:

• Hold a current Blue Card (for suitability to work with children and young people).
• Proof of qualifications is required to be provided prior to the commencement of duty.
• Possess a current driver’s licence.
• A commitment to adhere to Wuchopperen’s policies and procedures.
• Undergo and Child Safety and Personal History Screening Check

Applicants who do not address these requirements, will not be considered for shortlisting.

Note: Revised legislation requires applicants to hold a blue card prior to commencement. Refer to Qld Government’s Blue Card Services website for more information.

How to apply:

To be eligible for interview, applicants must submit a cover letter (no more than two pages), addressing the Core Capabilities and an up-to-date Resume including two referees, complete the screening questions via Seek or Employment Hero and submit a short video outlining the below:

As part of your application, we invite you to submit a short video (maximum 3 minutes) to help us get to know you beyond your resume. Please send your video to recruitment@wuchopperen.org.au

In your video, please cover:

1. A brief introduction - Tell us who you are, your background, and what has led you to apply for the Executive Officer role.
2. One interesting thing about you -This could be a hobby, experience, achievement, or something unique that helps us understand you as a person.
3. Values and Purpose - What draws you to work within an Aboriginal and Torres Strait Islander Community Controlled Health Organisation? How will your values and leadership approach enable you to be successful in the role.

For more information contact recruitment@wuchopperen.org.au

Aboriginal and Torres Strait Islander Peoples are encouraged to apply

Wuchopperen is a Child Safe Organisation and the safety and wellbeing of children is of utmost importance.

Closing date for applications: 5pm on Monday June 1st