Job Description

Building Name: CVMC - Central Vermont Medical Center

Location Address: 130 Fisher Road, Berlin Vermont

Regular

Department: Central Vermont Medical Center

Full Time

Standard Hours: 40

Biweekly Scheduled Hours:

Shift: Day

Primary Shift: 8:00 AM - 4:30 AM

Weekend Needs: Other

Salary Range: Min $33.35 Mid $41.69 Max $50.03

Recruiter: Rebecca Kapsalis

Central Vermont Medical Center (CVMC), a proud member of University of Vermont Health (UVMH), is seeking a dynamic and highly organized Executive Office Manager to support and lead the Executive Office. Reporting directly to the President & COO and working closely with the Board of Trustees and Senior Leadership, you will play a pivotal role in ensuring the smooth operation of executive functions, strategic initiatives, and governance activities.

This is more than an administrative role—it's a leadership opportunity for someone who thrives in a fast-paced, high-visibility environment, is passionate about operational excellence, and is committed to CVMC’s mission of improving the health of our central Vermont community.

What You Will Do

Key Responsibilities:

Executive & Board Support

Provide diversified administrative and strategic support to the President & COO, Senior Leadership, and Board of Trustees. Coordinate daily schedules, facilitate meetings, and manage confidential communications.

Office Leadership & Supervision

Oversee the daily operations of the Executive Office, including supervising and scheduling Executive Assistants. Assign support for senior leadership projects and ensure seamless coverage.

Strategic Planning

Collaborate with staff to establish annual departmental work plans aligned with CVMCs strategic priorities as it relates to the Executive Office.

Governance & Event Coordination

Prepare and maintain Board and Committee agendas, coordinate board education/orientation, and organize major events and meetings. Attend and record minutes for Board and leadership meetings.

Liaison & Representation

Serve as a key liaison for CVMC and its subsidiaries, embodying CVMCs core values in all internal and external interactions. Triage inquiries and foster positive relationships with key stakeholders.

Operational Excellence

Ensure all executive office equipment and systems are functional. Oversee supply management, conference room scheduling, and special event logistics. Maintain centralized files and records.

Compliance & Safety

Uphold all CVMC policies regarding safety, compliance, and confidentiality. Serve as a Notary Public for critical documents and promptly report any policy or regulatory concerns.

Backup & Collaboration

Provide backup coverage for other executive assistants as needed (including scheduling, KRONOS, and senior leadership support). Draft memos, policies, and other documents for leadership.

Team Leadership & Development

Lead group projects, allocate resources, and mentor staff. Foster a culture of professionalism, productivity, and continuous learning.

What We're Looking For

• Education:
• Associate’s degree (or equivalent specialized post-high school education). Bachelor’s degree preferred.
• Experience:
• Minimum of six (6) years’ experience supporting senior or presidential-level leadership in a complex organization. Prior supervisory or office management experience strongly preferred.
• Skills & Competencies:
• Proven ability to function independently and exercise sound judgment under general direction.
• Exceptional organizational, communication, and interpersonal skills.
• Demonstrated experience in strategic planning, project management, and process improvement (CQI).
• Advanced proficiency with Microsoft Office Suite and office technology.
• Ability to manage confidential information with discretion and professionalism.
• Commitment to CVMC’s mission, vision, and values; experience representing organizational values in diverse settings.
• Notary Public (or willingness to obtain upon hire).
• Preferred:
• Experience in healthcare, academic, or nonprofit executive environments.
• Familiarity with board governance, event planning, and regulatory compliance.
• Experience supervising administrative professionals.

Why CVMC?

Central Vermont Medical Center is a cornerstone of health and wellness in the heart of Vermont, serving the communities of Berlin, Montpelier, Barre, and beyond. As part of the UVM Health Network, we offer:

• Mission-Driven Work: Be part of a team dedicated to compassionate, patient-centered care and community well-being.
• Collaborative Culture: Work alongside engaged colleagues in a supportive, inclusive, and respectful environment.
• Professional Growth: Access to tuition reimbursement, professional development, and advancement opportunities within the UVM Health Network.
• Comprehensive Benefits: Competitive health, dental, and vision insurance; generous paid time off; retirement plans with employer contributions; wellness programs; and more.
• Community Impact: Join an organization recognized for quality, safety, and sustainability, deeply invested in the health of central Vermont.

Working Environment

• Location: Berlin, Vermont (onsite, with light physical demands: sitting 90%, standing 5%, bending 3%, lifting up to 30 lbs.)
• Schedule: Full-time, Monday–Friday, with occasional early morning or evening meetings as needed.
• Supervision: Directly supervises Administration Executive Assistants and coordinates with outside resources as required.