Job Description

Support executive leadership, governance and firm operations in a diverse and highly trusted role.

AFS is seeking an organised, proactive and professional Executive Office Coordinator with exceptional administration skills to support our Chief Executive Officer (CEO), leadership team, governance, compliance and office operations.

This is a unique opportunity to work closely with senior leaders, contribute to strategic initiatives and help the business run smoothly. You’ll balance executive support, governance coordination, project administration and operational support in a varied role with real responsibility and exposure to a growing professional services firm.

This role is available on either a full-time or 0.8 FTE basis. While our preference is for coverage across Monday to Friday, we are open to flexible arrangements and would welcome applications from candidates seeking shorter working days across the week.

Who we are

We’re a modern professional services firm located in the heart of Bendigo, Djaara Country, with a team of over 100 professionals. We provide business services, accounting, advisory, audit and more to regional Victorian businesses and we are a proud pillar of the Bendigo community.

Why join AFS

• Work closely with the CEO and senior leaders and gain exposure to strategic decision-making.
• Diverse role spanning executive support, governance and business operations.
• Be part of a positive and collaborative team culture.
• Modern Bendigo office and supportive working environment.
• Ongoing professional development and career growth opportunities.

The role

Reporting to the CEO, you will provide high-level executive and administrative support while coordinating a range of governance, compliance and operational activities across the firm.

You will be a trusted point of contact for leaders, employees and external stakeholders, helping to keep priorities on track, supporting key projects and ensuring important business activities are delivered efficiently and professionally.

Key responsibilities

Executive support

• Manage the CEO's diary, meetings, priorities and administrative requirements.
• Prepare correspondence, presentations, reports and briefing materials.
• Coordinate travel, events and executive logistics.
• Coordinate Board and Committee meetings, including agendas, papers, minutes and action tracking.
• Assist with Board reporting, strategic progress updates and follow-up actions.
• Support strategic initiatives by tracking actions, milestones and deliverables.
• Act as a key liaison between the CEO, Board, leaders and internal and external stakeholders.
• Coordinate governance, risk and compliance activities, workplans and reporting requirements

Governance and compliance support

• Maintain governance records, registers, trackers and documentation.
• Monitor key compliance obligations, policy review cycles and governance deadlines.
• Support administration of the Annual Independence Program and Annual Work Program.
• Support supplier, contract, insurance and firm registration tracking as required.

Office coordination

• Support in project administration and execution.
• Work closely with wider operations team to support operational priorities.

About you

You are highly organised, adaptable and confident working in collaboration with senior stakeholders. You can manage competing priorities, exercise sound judgement and maintain confidentiality while delivering high-quality work.

You'll also bring:

• Previous experience in executive assistant, office manager, compliance coordinator, administration or similar professional support roles.
• Exceptional organisational and time management skills.
• Advanced administration and document management capabilities.
• Confidence coordinating meetings, reporting and business documentation.
• A proactive mindset with the ability to anticipate needs and solve problems.
• The ability to work independently, exercise sound judgement and progress priorities with limited supervision.
• High levels of professionalism, discretion and attention to detail.

AFS will offer you

• The ability to benefit from our formal and informal Flexibility at AFS policy, allowing work life balance through flexible start / finish times or adjustments to hours of work.
• A professional, fast paced and challenging team environment, with learning and development opportunities.
• The ability to bring your true self to work with our genuine commitment to diversity and inclusion, along with our policies like “dress for your day”.
• A hybrid work environment, with the ability to work from home or from our modern offices depending on what your day entails.
• A fun culture with regular social club events, leadership and team building programs.
• A wellbeing focus, including our Employee Assistance Program, supportive environment, volunteer friendly workplace.

Apply now

If you're looking for a varied and meaningful role where you can support executive leadership, contribute to governance activities and help drive business success, we'd love to hear from you.

At AFS we recognise that we’re strengthened by diversity and we’re committed to creating an inclusive culture. We welcome applications from Aboriginal and Torres Strait Islander people, people of diverse cultural backgrounds, those who identify as LGBTQIA+ and workers of all ages.

Our commitment to the Bendigo community is a top priority for us. While this position offers the convenience of hybrid work, it's essential to note that it is based in Bendigo. As part of this role, you will be expected to be in the office at a minimum of two days a week.

For further information about us, please visit our website www.afsbendigo.com.au or email recruitment@afsbendigo.com.au

Click "Apply Now", submit your CV and cover letter for the role and take your first step towards a fulfilling career journey with AFS. Please note that applicants for this position must have the right to live and work in Australia.