Job Description

Role: Executive Office Assistant

Location: Zetland, NSW

Volkswagen Group is one of the world's leading automobile manufacturers, employing more than 600,000 people globally and selling its vehicles in more than 150 countries. The wholly-owned subsidiary has its National Sales Centre based in Sydney home to some of Australia's most recognisable brands which include Audi, CUPRA, Skoda and Volkswagen.

About your new Role

In this role you will support two Senior Executives, both our Group Managing Director and Director of Finance and IT. This position is based in our head office in Zetland.

Your main responsibilities will include:

• High level administration support to the Group Managing Director and Director of Finance and IT in operations and processes
• Ensure the invoicing, payments, reconciliations, reimbursements and Purchase Orders for the Group Managing Director are correct, and processed in line with VGA requirements
• Act as a point of contact for all VGA Leadership team and their assistants with business requirements and updates
• Calendar, diary, travel and appointments for both the Group Managing Director and Director of Finance and IT
• Office management for Zetland office
• Support ad-hoc administrative duties as required
• Support meeting organisation for the Senior Leadership Team events
• Supporting the Executive Specialist in adhoc activities & special projects
• Drive continuous improvement and deliver small and discrete projects
• Provide administrative support for monthly board meetings, including preparation and minute taking

About you
To succeed in this role, you will need to possess the following:

• Extensive experience within administration and senior leadership support roles
• Coordination of senior leadership team meetings and minute taking
• Strong verbal and written communication skills
• Strong stakeholder engagement, negotiation and buy in
• Ability to liaise with senior audiences clearly and concisely
• Great attention to detail
• Advanced proficiency in MS Office Suite, particularly Outlook, PowerPoint, Excel and Word

Our Benefits, Rewards and Recognition include:

• A culture of continuous learning, growth and development. You will receive access to LinkedIn Learning and personal development opportunities
• A reward and recognition program, made by employees for employees! Includes consistent positive recognition with quarterly and annual awards
• Flexible working arrangements with our hybrid work model balance office and home for ways of working
• Additional leave including VGA Day paid leave day and birthday leave
• Discounts on Audi, CUPRA, Skoda and Volkswagen car purchases
• Free entry to Dubbo and Taronga Zoo for you and your family
• Work in an award winning state of the art newly refurbished building recognised by Master Builders Association Australia – our offices include onsite parking and a convenient location with close proximity to a train station

Why Volkswagen Group Australia (VGA)?

Working at VGA provides opportunities for growth, personal development, and career opportunities, we also champion a workplace culture that thrives on passion, collaboration, efficiency, mindfulness, authenticity, and innovation.

If this sounds like the role and place for you to drive your career to great heights with a world-class organisation, APPLY NOW!

Volkswagen Group Australia is an equal opportunity employer in each jurisdiction that it operates. We encourage and value applications from all diverse perspectives, experience and backgrounds.

To support our desire to create a local talent pipeline, this role is only available for individuals who have permanent work rights in Australia.

Successful applicants will be required to complete background checks through our external provider as a condition of employment.

If we can provide support with access requirements throughout the recruitment process or answer any role specific enquiries please reach out to the VGA Human Resources Team via email at hr@volkswagen.com.au

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