To provide administrative, coordination and operational support to the Executive Office, assisting the Chairman, Chief of Staff and Executive Assistant in ensuring efficient document management, executive communications, meeting administration, action tracking and day-to-day office operations. The role requires exceptional organisation, discretion, responsiveness and strong follow-through.
Join the Executive Office and play a key role in supporting the Chairman, Chief of Staff, and Executive Assistant. We are looking for a highly organised, proactive professional who can manage executive documentation, coordinate meetings, track key actions, and ensure smooth communication across the organisation.
Key Responsibilities:
Manage executive documents, approvals, and filing systems.
Coordinate meetings, prepare agendas, and record minutes.
Track action items and follow up with stakeholders.
Draft executive correspondence and communications.
Liaise with departments to ensure timely submissions and updates.
Support day-to-day Executive Office operations and special projects.
Maintain strict confidentiality and professionalism.
Requirements:
3–5 years of experience in Executive Administration or Office Coordination.
Strong minute-taking, organisation, and follow-up skills.
Excellent written and verbal English communication.
Advanced Microsoft Office skills.
Ability to work effectively in a fast-paced executive environment.
UAE experience preferred.
Millennium Hotels and Resorts (MHR) is the global brand of Millennium & Copthorne Hotels Limited (M&C), a global hotel company which owns, manages and operates nearly 140 hotels across some 80 locations.
It has several distinct hotel brands, including Grand Millennium, Millennium, The Biltmore, M Social, Studio M, M Hotel, Copthorne and Kingsgate, throughout Asia, Europe, the Middle East, New Zealand and the United States.
Its properties are in key getaway cities such as London, New York, Los Angeles, Paris, Dubai, Beijing, Shanghai, Seoul, Tokyo, Singapore and Hong Kong. Occupying the best locations around the world, MHR is ideal for both business and leisure travellers.
M&C is the hotel arm of Singapore-listed global real estate company City Developments Limited, and is a member of the Hong Leong Group.
