Job Description
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Administration Officer – Office of the Chief Executive Officer (CEO)
Full-time Permanent Role | Sydney CBD | 4 days office / 1-day WFH
Applications to be received by Sunday June 14th
Some people wait to be asked. Others see what needs to happen, step in, and make it happen brilliantly. This role is for the latter.
At Uniting NSW.ACT, we’re looking for an experienced and highly capable Administration Officer to join the Office of the Chief Executive Officer. Working within a small, high-performing team, you’ll support the rhythm and operations of the CEO Office while helping ensure everything runs smoothly, professionally and with absolute discretion.
You’ll report directly to the Company Secretary / Executive Officer and work closely with the CEO, General Counsel and broader Executive Assistant network. This is a role for someone with exceptional judgement, polish, initiative and energy — someone who thrives in a fast-paced environment and genuinely enjoys being the person others rely on.
This is also a rare opportunity to gain exposure to the inner workings of Executive leadership, Board and its Committees, and legal operations within one of Australia’s largest and most purpose-led organisations.
What you’ll be doing
You’ll play a key role in supporting the Office of the CEO by:
• Managing complex calendars for the CEO Office with care, diplomacy and confidentiality
• Coordinating travel, itineraries and expense management for Executive and Board-related activities
• Supporting Board, Committee and Executive meeting cadence, follow-ups and communications
• Drafting and reviewing professional correspondence and documentation
• Preparing meeting rooms, arranging catering and providing real-time technology support during meetings
• Assisting with Board, Committee and Executive onboarding, induction activities and site visits
• Assisting with Diligent administration for Board and Executive papers
• Providing administrative support to the Legal Team, including maintaining legal matter management systems
• Managing invoice processing and expense reconciliation in line with internal procedures
• Supporting event coordination and occasional reception relief during planned leave periods
• Working collaboratively within the Executive Assistant network to ensure seamless support coverage across the business
• Maintaining strict confidentiality across Executive, Board and legal matters at all times
What we’re looking for
You’re someone who brings maturity, professionalism and a proactive mindset to everything you do. You’re naturally organised, highly responsive and comfortable operating around senior leaders and governance environments.
You’ll also bring:
• At least 4 years’ experience in a similar administration or executive support role within a complex organisation
• Proven experience supporting senior executives and managing competing priorities
• Strong diary management capability and exceptional organisational skills
• Advanced Microsoft Office and Outlook skills, with confidence using modern technologies and AI-enabled tools such as Copilot and Teams integrations
• Excellent written and verbal communication skills
• High attention to detail and strong problem-solving capability
• Confidence liaising with Board members, Committees and Executive stakeholders
• A calm, resourceful and collaborative approach
• Strong judgement and the ability to handle confidential and sensitive information appropriately
• A professional presentation and attire suitable for an Executive Office environment
Why join us?
At Uniting NSW.ACT, we believe in people — their potential, their ideas and their ability to create meaningful change in the community.
This role offers:
• Exposure to Executive leadership, Board and legal operations
• A highly supportive and collaborative team environment
• Hybrid flexibility (4 days office / 1 day from home)
• A modern workplace that embraces technology and innovation
• The opportunity to grow your career within a large and respected purpose-led organisation
If you’re someone with energy, initiative and the ability to stay ten steps ahead, we’d love to hear from you.
If you’d like to know more about the role, please contact Louise Massie at mmassie@uniting.org
What We Offer You
• Meaningful work that matters — build a rewarding career with one of Australia’s leading human services organisations.
• More money in your pocket — access up to $18,550 in tax-free salary packaging as part of our NFP benefits.
• Wellbeing that goes beyond work — access Fitness Passport and prioritise your health your way
• Everyday savings — enjoy exclusive discounts through our U Rewards program.
• More time when you need it — purchase additional leave to create space for what matters most.
• Grow your career with purpose — ongoing professional development and learning opportunities
Who is Uniting
Uniting NSW.ACT contributes to the work and mission of the Uniting Church in NSW and the ACT through social justice advocacy, community services and spiritual care. We provide care and support for people through all ages and stages of life, with a focus on people experiencing disadvantage and vulnerability. Our purpose is to inspire people, enliven communities and confront injustice.
Uniting is a Child Safe Organisation committed to promoting the safety, wellbeing and inclusion of children and young people.
Empowered by diversity
At Uniting, inclusion isn’t just something we value – it’s how we work. Our culture and practice reflect the vibrant diversity of our colleagues, and the clients and communities we serve.
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