Job Description

External Job Description

1. Time Office & Attendance Management

• Monitor daily attendance of employees and contract labour
• Update leave records in the Attendance Management System
• Ensure accuracy of attendance, overtime and shift data
• Coordinate with departments for correction of attendance discrepancies

2. Payroll Management

• Prepare monthly Payroll Input Sheet based on attendance, OT, leave and changes
• Verify Salary Register to ensure accuracy before payroll processing
• Prepare and maintain payroll-related MIS and reports
• Ensure zero payroll errors and timely payroll closure

3. Employee Life Cycle (ELC) Management

• Handle end-to-end ELC activities including:
• Induction and joining formalities
• Confirmation process
• Promotions and transfers
• Changes in reporting relationships
• Separation and Full & Final settlement coordination
• Preparation and issuance of relieving letters
• Ensure no delay in ELC events

4. Recruitment & Manpower Management

• Manage end-to-end recruitment process including:
• Written tests and interviews
• Coordination with hiring managers
• Source candidates through job portals and recruitment consultants
• Handle walk-in interviews at plant level
• Prepare offer letters for selected candidates
• Coordinate medical examination and documentation
• Ensure 100% manning as per approved manpower plan

5. Training Administration

• Coordinate and manage trainings as per Annual Training Calendar
• Maintain and update training attendance and training records
• Ensure compliance to mandatory and statutory trainings
• Process payments for external trainers
• Ensure 100% compliance to Training Calendar

6. Statutory & CLRA Compliances

• File monthly statutory returns within stipulated timelines
• Maintain statutory registers and records as per applicable labour laws
• Manage Contract Labour (CLRA) compliance in coordination with contractors
• Ensure contractor documentation, licenses, returns and audits
• Ensure zero statutory non-compliance and zero audit observations

7. Personnel Administration

• Procure and distribute employee welfare items
• Maintain HR, Quality, Safety and Environment related records
• Support plant HR activities and audits
• Generate and submit monthly HR & statutory MIS reports
• Ensure zero delay in submission of reports