Job Description

🚀 Executive Marketing Coordinator (Executive Assistant + Marketing Operations + GoHighLevel)

Full-Time Remote | U.S. Business Hours (PST Required)
Location: Colombia, Mexico, Brazil, Costa Rica, Jamaica

💼 About This Opportunity

We’re hiring a highly organized and execution-focused Executive Marketing Coordinator to support a fast-growing entrepreneurial business across marketing operations, executive support, content coordination, and client communication.

This is not a passive assistant role.

You’ll be deeply involved in:

• marketing execution,
• social media coordination,
• CRM management,
• content operations,
• lead follow-up,
• and day-to-day operational support.

If you thrive in fast-moving startup environments, enjoy wearing multiple hats, and love bringing structure to chaos — this role is a strong fit.

🔥 What You’ll Own

Executive & Operational Support

• Manage calendars, scheduling, and executive coordination
• Support day-to-day operational workflows and project tracking
• Handle inbox management and prioritize urgent communication
• Maintain organized files, SOPs, and internal documentation
• Ensure nothing falls through the cracks across ongoing projects

Social Media & Content Execution

• Create, schedule, and publish content across:
• LinkedIn
• Facebook
• Instagram
• online communities
• Manage:
• comments
• DMs
• community engagement
• audience interaction
• Track engagement performance and content consistency
• Help repurpose content into short-form assets and promotional materials

GoHighLevel CRM & Marketing Automation

• Build and manage workflows inside GoHighLevel
• Set up:
• automations
• follow-up sequences
• email campaigns
• lead nurturing systems
• Maintain CRM hygiene and organized pipeline tracking
• Ensure all lead communication and follow-ups happen on time

Video Editing & Creative Support

• Edit short-form videos for:
• social media
• marketing campaigns
• community engagement
• Create graphics and branded assets using:
• Canva
• Veed
• OpusClips
• similar tools
• Maintain consistent visual branding across platforms

Research & Lead Generation Support

• Conduct research to build:
• Ideal Client Profiles (ICPs)
• prospect lists
• lead databases
• Organize findings into structured spreadsheets and CRM systems
• Support outreach and marketing initiatives with clean data

Website & Technical Coordination

• Support light website updates and landing page changes
• Assist with:
• advertising campaign setup
• technical integrations
• platform troubleshooting
• Coordinate across tools and systems to keep operations running smoothly

✅ Required Experience & Skills

• Experience in:
• Executive Assistant
• Marketing Coordinator
• Operations Support
• Virtual Assistant
• Digital Operations roles
• Experience supporting:
• founders
• coaches
• startups
• entrepreneurial businesses
• Strong proficiency with:
• Google Workspace
• Google Calendar
• Google Drive
• Google Sheets
• Hands-on experience with:
• GoHighLevel
• CRM systems
• marketing automations
• Experience with:
• Canva
• Veed
• OpusClips
• short-form content tools
• Strong understanding of:
• LinkedIn
• Facebook
• Instagram management
• Excellent written English communication skills
• Highly organized with strong multitasking abilities
• Ability to work independently with minimal supervision

⭐ Nice-to-Have Experience

• Experience inside:
• coaching businesses
• agencies
• creator businesses
• consulting companies
• Familiarity with:
• email marketing
• landing pages
• paid ads support
• community management
• Experience using:
• Slack
• Notion
• Airtable
• ClickUp
• HubSpot

🧠 What Makes You a Great Fit

• You’re highly proactive and execution-oriented
• You naturally create structure and organization
• You communicate clearly and professionally
• You move quickly without sacrificing detail
• You enjoy fast-paced startup environments
• You take ownership and follow through consistently
• You’re comfortable balancing marketing, admin, and operational tasks

📅 What a Typical Day Looks Like

• Manage calendars, inboxes, and operational priorities
• Schedule and publish social media content
• Respond to DMs and community engagement
• Build and optimize GoHighLevel workflows
• Edit short-form content and create marketing assets
• Update CRM pipelines and track leads
• Support client or program onboarding coordination
• Conduct lead generation and market research
• Assist leadership with operational execution and project coordination

In short:
You are the operational engine behind marketing execution, communication, and organization.

📊 Key Success Metrics (KPIs)

• Consistent and timely content publishing
• Organized and accurate CRM management
• Zero missed lead follow-ups or communication gaps
• High responsiveness and engagement across platforms
• Well-maintained operational systems and digital assets
• Strong execution across multiple moving priorities

🌟 Why This Role Stands Out

• Work directly with entrepreneurial leadership
• High ownership and visibility across the business
• Blend of:
• marketing
• operations
• executive support
• content coordination
• Opportunity to improve systems and processes
• Remote flexibility with strong growth potential
• Exposure to modern marketing and automation tools

🧪 Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task / Coordination Exercise
• Client Interview
• Offer & Background Verification

👉 Apply Now

If you:

• love operations and execution,
• enjoy supporting founders,
• thrive in startup environments,
• and can balance marketing + organization + communication,

this role is a strong fit for you.