Job Description

Posting number: 10052026

Department: Office of the Mayor & Council

Job classification: Executive Intern (Mayor & Council)

Posting type: Open

Categories: Internship

Summary

The City of Doral Executive Internship Program provides students, or recent graduates, in our colleges and universities the opportunity to meet the City's leadership and get a first-hand look at local government.

The students, or recent graduates, will participate in well-planned and organized practical projects that match their educational objectives. The City of Doral has made the commitment to train students in Public Administration or other related fields.

Examples of duties

This position is classified as a non-exempt part-time position. Hours per week shall not exceed twenty-eight hours (28) a week. The work schedule is coordinated based on the Executive Intern’s schedule and the needs of the City. The City’s hours of operation are Monday through Friday from 8:00 A.M. to 5:00 P.M.

Qualifications

BENEFITS OF PARTICIPATING IN THE INTERNSHIP AND RESPONSIBILITIES

• Practical hands-on knowledge and experience in dealing with the many aspects and complex relationships that are essential in producing and implementing a multitude of diverse community services.
• Opportunity to use interpersonal skills required to achieve effective win-win strategies.
• Meaningful experience working with executive staff and/or elected officials on high visibility assignments.
• Greater awareness and understanding of the day-to-day duties and responsibilities of the executive staff and/or elected officials.
• Mentorship opportunities from experienced government administrators.
• Excellent experience to strengthen a student’s professional profile.
• Responds to inquiries and requests from members of the public and reports issues and concerns to the appropriate City Staff.
• Remain professional in interactions with members inside and outside the organization.
• Provides clerical support and assists in various day-to-day tasks to ensure a smooth operation of the office.
• Prepares reports using specialized programs and basic computer programs such as Microsoft office suite.
• Responsible for filing documents and performing data entry and maintaining departmental records and forms.
• Responsible for assisting with the planning, set up, and cleanup process in City sponsored events.
• Provides assistance to City employees and vendors to ensure completion with assigned project.
• Assist with special projects and special events throughout the City of Doral.
• Provide administrative assistance to Executive Aide for Councilmember, Chief of Staff, or Elected Official.
• Additional Duties:
• Performs related duties as assigned.
• Program Terms:
• The duration of the assignment typically ranges from eight (8) to twenty-six (26) weeks.
• Hours per week shall not exceed twenty-eight hours (28) a week.

Supplemental information

MINIMUM EDUCATION AND TRAINING

• Be at least 18 years of age.
• High School Diploma or G.E.D required.
• Must be a student actively enrolled in a college or university with a G.P.A of 3.0 or higher OR a recent graduate from a college or university with a G.P.A. of 3.0 or higher.

**The City of Doral defines a recent graduate as: a person who has earned a degree or post graduate degree within the last year or less**.

• Possession of a valid, State of Florida driver’s license to operate the motor vehicle operated, typically Class E OR a valid State of Florida Government Identification Card is required.
• Requirements exist at the time of application and as a condition of continued completion of the Executive Internship programs.
• Applicants must complete all requirements established by the City of Doral for Executive Interns. This may include, but is not limited to, a written examination, a comprehensive background investigation, and a job-related medical examination including a drug/alcohol screening test.
• Must be a non-smoker.

At time of application, you must submit the documents below:

• Cover letter must be included (Please tell us why you are interested in Municipal Government, and describe the knowledge, skills, and abilities that you possess that you feel make you the best candidate for this opportunity).
• Unofficial Transcripts sustaining the required G.P.A. is required.
• Updated resume.
• Two (2) letters of recommendation.
• Copy of last obtained Diploma.

MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED

Knowledge, Skills and Abilities:

• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Ability to communicate in Spanish is a plus.
• Knowledge of administrative and office procedures and systems such as word processing, managing files and records.
• Ability to work in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.
• Ability to use small office equipment, including copy machines or multi-line telephone systems.
• Ability to use computer for data entry and word processing.

Physical Requirements

• Ability to perceive sound at normal speaking levels with assistance if necessary; express ideas through speaking accurately/loudly/quickly; use visual acuity to perform activities such as viewing a computer terminal or determining the accuracy of work; and walk from one work site to another.
• Ability to make rational decisions and perform activities such as transcribing, viewing a computer terminal and/or extensive reading.
• Ability to exert up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
• Maintaining body equilibrium to prevent falling while walking, standing, or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.