Job Description

[What the role is]

You will be part of the InfoComm Technology Department under the Strategic Planning and Transformation Office.

[What you will be working on]

Administration

• Support planning and coordination of events, meetings and workshops including managing guest lists, invitations, RSVP tracking, coordinate guest communications (confirmation emails, reminders, updates), venue setup, equipment, catering, on-site registration, administer post-event feedback surveys, compile and analyse feedback data to identify insights and improvements, maintain event records and documentation for future reference etc

• Keep department organisation chart updated

• Provide secretariat support for meetings

Surveys and Polls

• Track various Polls and Surveys

• Collate responses from parties’ concern, track submission timelines and assist with submissions

Finance and Procurement

• Support officers to perform procurement for straightforward purchases

• Support officers to perform Goods Receipt for works done

• Track invoice payments

Accounts Administration

• Administrator of various systems, such as CorpPass accounts

Asset Management

• Support Fixed Assets Officer to maintain the list of IT assets in BCA

[What we are looking for]

• Good knowledge of administrative and support work

• Knowledge of Microsoft Office and simple IT skills

• Has a strong desire to excel, able to multi-task and work under tight deadlines

• Strong interpersonal skills, excellent communication skills, written, verbal and ability to influence stakeholders

Successful candidates will be offered contract employment. Interested applicants, please apply online.