Job Description

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Executive & HR Assistant - Middle East (all genders)

Frequentis Middle East Abu Dhabi FREQUENTIS Middle East Ltd.
07-2026 Full time
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Job Introduction
Frequentis Group with headquarters in Vienna is an international supplier of communication and information systems for control centres with safety-critical tasks. Worldwide, more than 500 customers in some 150 countries with more than 45,000 workstations already trust our know-how and proven experience.
The Executive & HR Assistant is a key hybrid role supporting the Managing Director of Frequentis Middle East. You will ensure smooth day-to-day operations, support local HR activities, and act as an important interface between the regional organization, headquarters in Vienna, employees, and external stakeholders. Your contribution enables efficient business operations and supports both strategic and operational objectives.
Key Tasks

• Act as a staff function to the Managing Director, coordinating and prioritising tasks across the UAE sites in Dubai and Abu Dhabi
• Manage relationships with local authorities and external partners (e.g. Free Zone Authorities, banks, insurance, legal advisors, service providers)
• Organise, prepare, and follow up on management meetings, workshops, and internal projects, ensuring implementation of management decisions
• Take ownership of office management, including scheduling, travel coordination, event organisation, and administrative tasks
• Support HR processes and initiatives, including recruiting, onboarding of new hires, and HR project implementation in close cooperation with Group HR
• Act as the main HR contact person for local employees, providing guidance on HR processes and labour law topics
• Maintain and create content for internal communication and employer branding, including the Frequentis Middle East landing page and newsletters
• Ensure accurate documentation, reporting, and confidential handling of sensitive information

Key Qualifications

• Education in business administration, human resources, or a related field
• 3–5 years of experience in a comparable role, ideally in an international or technology-driven environment
• Experience in project coordination, HR processes, and office management
• Solid knowledge of UAE labour law and experience working with local authorities
• Very good skills in Microsoft Excel, Word, and PowerPoint
• Excellent English communication skills; Arabic or German is a plus
• Highly organised, proactive, and reliable, with a strong sense of confidentiality

Our Values
Around 2,600 employees are committed to creating a safer world with their innovative strength and technology orientation. Our culture is based on a working environment characterized by fairness and trust, mutual respect and appreciation. As an international company, we value this diversity and recruit regardless of age, gender, origin, ethnicity, sexual orientation or religion. We value fair and good working conditions, an optimum work-life-balance and offer all our employees equal development opportunities. In doing so, we focus on long-term working relationships in order to keep the valuable know-how of our employees stable.
Benefits
What we offer:
A high degree of responsibility and the chance to actively participate in shaping the company’s successA team-oriented and respectful corporate culture enabling you to make the most of your skills and unfold your personality in a dynamic growth environmentCollaboration in international projects and multi-cultural teamsCareer opportunities with an innovative market leaderAttractive benefits and a market orientated remuneration package
Benefits
What we offer:
A high degree of responsibility and the chance to actively participate in shaping the company’s successA team-oriented and respectful corporate culture enabling you to make the most of your skills and unfold your personality in a dynamic growth environmentCollaboration in international projects and multi-cultural teamsCareer opportunities with an innovative market leaderAttractive benefits and a market orientated remuneration package
Salary
Your individual salary is based on your professional experience and qualifications and is part of our attractive total package.
Apply now
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Barbara Polly

Human Resources
| barbara.polly@frequentis.com |+ 43 1 811 50 - 3663
| Social media contact

If flexibility, appreciation & passion within your workplace are important to you, then Frequentis is the right place for you. You are not just a number for us, but a person who counts for us. Each and every one of us can “Make the world a safer place”.
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At Frequentis we don’t just create innovations,we create a kind of wonderto make the world a safer place. READ MORE ABOUT FREQUENTIS CAREER AWARDS