Job Description

About the Opportunity

The Executive Finance and Operations Coordinator is a trusted operational partner to the Chief Financial Officer and senior Finance leaders. This role provides executive support, financial operations coordination, payroll administration, project management, reporting assistance, and confidential administrative support for the CFO office. It helps coordinate time-sensitive Finance priorities, support leadership decisions, track key deliverables, and maintain accurate and timely completion of executive, departmental, audit, payroll, reporting, and compliance activities. Working closely with Finance, Human Resources, Development, Operations, and other departments, the position supports compliance with Foundation policies, standard operating procedures, and applicable regulatory requirements. It also assists with CFO office priorities, board and committee preparation, audit readiness, financial reporting, tax filing coordination, process improvements, and system implementation efforts that strengthen operational effectiveness, accountability, and internal controls. The Executive Finance and Operations Coordinator serves as a central resource for Finance Department projects, operational coordination, executive decision support, and timely completion of key departmental and CFO office initiatives. The position reports to the CFO, with a dotted reporting line to the Director of Audit, Compliance, and Risk.

Core Responsibilities

In this role you will:

Payroll Management, Audit Support, and Compliance Coordination

• Mange regular and off-cycle payroll, ensuring accuracy, compliance, and timely execution.
• Prepare payroll for independent review and approval by Finance leadership.
• Maintain payroll records, documentation, reconciliations, and audit trails.
• Coordinate with Human Resources to accurately process employee changes, compensation adjustments, benefits, and payroll deductions.
• Resolve payroll discrepancies, respond to employee inquiries, and support payroll tax reporting, year-end processing, and W-2 preparation.
• Support employee benefits, workers' compensation, financial statement, and other regulatory audits and tax compliance by providing required payroll data, reconciliations, and documentation.
• Assist in maintaining and improving payroll controls, processes, and compliance procedures.

Executive Office Support, Governance Coordination, and Finance Administration

• Maintain financial, operational, and administrative records in accordance with document retention and confidentiality requirements.
• Support the development and maintenance of Finance procedures, internal controls, workflows, and standard operating procedures.
• Assist with process improvement initiatives, software implementations, system upgrades, and technology enhancement projects.
• Provide high-level administrative, project, and executive office support to the CFO and senior Finance leaders, including meeting coordination, agenda and materials preparation, action-item tracking, governance activities, compliance reporting, follow-up with stakeholders, and support for strategic initiatives.
• Maintain confidentiality of sensitive financial, personnel, and organizational information.

Financial Reporting, Budget Coordination, and Leadership Support

• Coordinate monthly financial reporting workflows, including distribution of financial statements, monitoring approvals, and follow-up on reporting requirements.
• Communicate reporting deadlines and responsibilities to Finance leadership.
• Support audit requests, financial analyses, and special projects.
• Assist with process improvements that enhance reporting effectiveness, accountability, and operational efficiency.

Strategic Project Coordination and Finance Operations Support

• Coordinate and monitor Finance projects, including documentation, milestones, deliverables, approvals, and stakeholder communications.
• Support strategic Finance initiatives, operational improvements, and departmental priorities.
• Prepare status updates, track progress, and identify opportunities to improve workflow efficiency and project outcomes.

Minimum Qualifications

What we’re looking for:

Education (Minimum Needed and Type of Degree Needed):

• Minimum Required: Bachelor's degree in Business Administration, Finance, Accounting, Operations Management, Project Management, or a related field. Equivalent combination of education and relevant experience may be considered.
  

• Preferred: Coursework, certification, or professional training in payroll administration, finance operations, project coordination, executive support, or nonprofit administration.

Work Experience (Minimum Needed):

• Minimum Required: At least 5 years progressive experience in office/finance environment.
• Preferred: 2–4 years of experience coordinating administrative operations, with direct exposure to payroll and finance support; experience supporting senior executives, leadership teams, C-suite leaders, board or committee preparation, confidential materials, and cross-functional executive priorities.

Specialized Knowledge and Skills Needed for Performance of Job:

• Familiarity with automated payroll platforms (e.g., ADP, Workday, Rippling, Paylocity) and multi-state processing rules.

• Strong project planning, coordination, follow-through, and stakeholder communication skills, with the ability to manage competing priorities in support of Finance leadership.

• Ability to work in a varying schedule including nights, early mornings, weekends and holidays.

Compensation & Benefits

• Our best estimate of the compensation for this opportunity is $62,000 - $65,000 annually. This range is based on Little Rock market rates. We look forward to discussing our compensation pricing strategy and your expectations throughout the interview process. Please also note, the Clinton Foundation prides itself on offering a generous benefits package at little to no cost to employees - take a look at our benefits page, so you can get a full picture of our total rewards offerings.

About the Clinton Foundation

Building on a lifetime of public service, President Clinton established the Clinton Foundation on the simple belief that everyone deserves a chance to succeed, everyone has a responsibility to act, and we all do better when we work together. For nearly two decades, that premise has energized the work of the Foundation in overcoming complex challenges and improving the lives of people across the United States and around the world.

As an operating foundation, we work on issues directly or with strategic partners from the business, government, and nonprofit sectors to create economic opportunity, improve public health, and inspire civic engagement and service. Our programs are designed to make a real difference today while serving as proven models for tomorrow. The goal of every effort is to use available resources to get better results faster – at the lowest possible cost.

We firmly believe that when diverse groups of people bring resources together in the spirit of true cooperation, transformative ideas will emerge to drive life-changing action.

The Clinton Foundation is committed to public health and to the safety and wellbeing of our colleagues, visitors, and volunteers. As such, we have adopted a policy requiring all employees whose positions require them to be on site to be vaccinated against COVID-19 or to meet the legal guidelines for an exemption.

Learn more at http://www.clintonfoundation.org, on Facebook at Facebook.com/ClintonFoundation and on Twitter @ClintonFdn.

About the Clinton Presidential Center

The Clinton Presidential Center offers a unique perspective of the work – past, present, and future – of the 42nd President of the United States William Jefferson Clinton. Through year-round educational and cultural opportunities for visitors of all ages, it reflects President Clinton’s lifetime commitment to advancing opportunity for everybody, instilling responsibility throughout our society, and cultivating a sense of community within our great nation.

The Clinton Center is home to the Clinton Presidential Library and Museum, the Little Rock offices of the Clinton Foundation, the University of Arkansas Clinton School of Public Service, and is a managing partner of the Presidential Leadership Scholars program. The Clinton Center is located in a 29-acre city park along the Arkansas River and is also home to the Clinton Museum store and the award-winning restaurant 42 bar and table.

Learn more at www.clintonpresidentialcenter.org, www.facebook.com/clintoncenter, and @ClintonCenter on Twitter and Instagram